Introduction

Gain hands-on experience and provide vital support across various departments, ensuring smooth and efficient business operations. This role involves a range of administrative tasks including managing communications, support internal meetings, handle data entry while maintaining records in accordance with procedures.

About the Employer

Paragraf’s patented contamination-free deposition technology delivers game-changing opportunities for the commercialisation of graphene by allowing the manufacture high-purity graphene layers at scale.

Building on our proprietary graphene process, we are the first company in the world to mass produce graphene-based electronic devices using standard semiconductor processes enabling high-performance, cost-effective manufacturing. The company not only specialises in the production of high-purity graphene but also its seamless integration into ready to use electronic products that can be quickly adopted by our customers and partners to support the advancement of their own technologies.

At Paragraf we are committed to materially transforming electronics through the development of high-purity graphene and other two-dimensional materials products that will facilitate massive improvements in the performance and significant reduction in the energy requirements and carbon footprints of technologies across all aspects of life.

Paragraf is a global company with separate R&D and manufacturing sites near Cambridge in the UK, an applications development lab in San Diego, USA, a subsidiary office serving the APAC region in Shanghai, China and a subsidiary in Abu Dhabi, UAE.

What You'll Do

As a Business Administration Apprentice you’ll provide vital support across various departments, ensuring smooth and efficient business operations. This role involves a range of administrative tasks including managing communications, support internal meetings, handle data entry while maintaining records in accordance with procedures.

The role will offer the opportunity to gain hands-on experience in office administration, developing organisational and time management skills, and learn to use business software and tools.

Supported by experienced professionals, the business administration apprentice will contribute to improving office procedures and customer service, ultimately supporting the overall productivity and success of the company.

Key Responsibility and Tasks:

Ensure that the reception area is always covered, well presented and visitors greeted in a friendly, efficient and professional manner
Prepare and clear down meeting rooms and refreshments for meetings as required – coordinating with catering providers and the team as required to ensure everything is managed efficiently
Undertake purchasing as required to ensure stock is delivered on time, cost effectively and efficiently
Support and follow purchase requests, purchase orders and supplier procedures where necessary
Support the goods-in process, managing the administration of deliveries efficiently as well as send post, goods and parcels as required following the appropriate procedure
Assist the Paragraf team with any enquiries that come up throughout the day
Participate in facilities/office operations as needed
Support HR initiatives and activities
Provide ad hoc admin support across the business as required

What we’re looking for:

Education and Qualifications:

A minimum 6 GCSE’s grade 4 or above including Maths, English Language and ICT

Experience:

Prior experience in a commercial business

Skills and Knowledge:

Knowledge of MS Office: Excel, Word, Outlook & PowerPoint
Organised and thorough approach to tasks
Good communication skills, both verbal and written
Enthusiastic, polite and friendly approach
Discretion and confidentiality
Committed and proactive approach to tasks

Communication:

Good communication skills
Ability to communicate at all levels with both internal and external contacts
Ability to present information clearly and appropriately for the audience

Additional Factors:

Respect and adherence to confidentiality and critical matters
Responsible for ensuring a safe and healthy work environment by complying with company policies and processes and all relevant regulations, including the use of PPE, as appropriate to the level and scope of the role. This includes participation in health and safety training and reporting of any potential hazards or breaches of safety protocols in the appropriate manner
UK Driving licence

Training Outcome

Due to the size of the company, there can sometimes be opportunities to progress in different areas of the company, during the apprenticeship and working with other departments there might be an interest area that the apprentice might want to explore post study. We will try and facilitate progression as much as possible when opportunities become available.

Our previous apprentice moved from a Business Admin role into supporting our procurement team and undertaking another (higher) apprenticeship.

Skills Required

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Logical
Team working
Initiative
Non judgemental

Qualifications

Essential - GCSE - English - 4 or higher
Essential - GCSE - ICT - 4 or higher
Essential - GCSE - Maths - 4 or higher

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday to Friday, 8.00am to 5.00pm.

Expected Duration: 1 Year 6 Months

Training Provider: INSPIRE EDUCATION GROUP

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