Operations Assistant

As our Operations Assistant, you'll play a vital role in supporting the smooth operation of our schools across the Trust. Working closely with the Regional Operations Manager, you'll help ensure our schools are safe, compliant, efficient, and well-supported. This is a varied and rewarding role combining: Operations Administration Health & Safety Coordination Compliance Management Project Support Estates & Facilities Administration Data, Reporting & Record Management Contractor & Supplier Coordination No two days will be the same! What You'll Be Doing Supporting School Operations

• Coordinating operational activities across multiple schools
• Supporting school leaders with operational queries
• Managing administrative processes and documentation
• Monitoring actions and ensuring projects stay on track
• Producing reports, presentations and operational updates
Health and Safety compliance:
• Supporting schools with risk assessments and H&S documentation
• Managing the Trust's digital H&S platform (WorkNest)
• Tracking audits, inspections and compliance actions
• Supporting accident and incident investigations
• Ensuring statutory compliance records are accurate and up to date
Project Coordination:
• Supporting Trust-wide improvement projects
• Maintaining project plans and action trackers
• Coordinating meetings and follow-up actions
• Monitoring progress and escalating risks where necessary
Contractor and Service Management:
• Liaising with contractors and external providers
• Monitoring service performance
• Supporting procurement and tender exercises
• Maintaining contractor compliance records and certification
Date Reporting and Admin:
• Producing reports, dashboards and management information
• Taking meeting minutes and managing action logs
• Maintaining operational databases and records
• Supporting asset management and facilities documentation, Make a real difference across multiple schools
Develop your operational and project management skills Gain valuable experience in compliance and health & safety Work flexibly in a supportive team environment Contribute to exciting Trust-wide improvement projects

Are you highly organised, proactive, and passionate about keeping things running smoothly? Do you enjoy coordinating projects, solving problems, managing compliance, and making a real impact behind the scenes?, Is exceptionally organised and detail-oriented Can confidently manage multiple priorities Enjoys problem-solving and improving processes Has excellent communication skills Works independently and takes initiative Is comfortable using Microsoft 365 and digital systems Has experience within operations, administration, compliance, estates, facilities or project support It would be great if you also have: Experience working in education or a Multi-Academy Trust Experience managing compliance systems, audits or risk assessments IOSH Managing Safely qualification (or willingness to complete training) ️ Experience supporting facilities, estates or improvement projects