117 Admin / Secretarial / PA jobs in Portsmouth, Calderdale

Job Title: Communications and Events Co-ordinator

Location: Bolton Priory Parish Office, Bolton Abbey, Skipton BD23 6AL

Type: Permanent, following 6-month probationary period.

Closing Date: 12 noon Friday 13 June 2025

Background: We are seeking a friendly, approachable person who is enthusiastic, committed to delivering a high standard of service, supportive of furthering the mission of the Church of England and who enjoys dealing with people. An ability to work with minimum supervision is essential.

Overall Job purpose: The Communications and Events Co-ordinator is a new job at Bolton Priory with the main focus being on establishing effective communications across the parish and beyond. The overall duty is to ensure the promotion and communication of the Priory’s Worship and Mission, particularly through the website and social media, and to assist in administering key events in the life of the parish, including weddings, concerts and other bespoke events. The role also includes responsibility for providing assistance to the Rector, as required. The Communications and Events Co-ordinator’s Line Manager is the Rector, and in the Rector’s absence, the Church Wardens.

The place of work is the Parish Office, Bolton Abbey, Nr Skipton BD23 6AL. Occasional home-working may be acceptable by agreement with the Rector.

Salary and hours of work: The post is part time, 6 hours per week working on Monday and Friday from 9am -12pm together with attendance at concerts and other key events, as required. No overtime is payable for these occasional events, as the salary has been set to reflect these additional duties. This post will require a flexible approach to working hours, and the post-holder will be expected to work the hours reasonably required to fulfil the duties of the post.

Salary: £600 per month.

Right to Work in the UK

We welcome applications from anyone who meets the job criteria and who has Right to Work in the UK. We are currently unable to sponsor candidates without Right to Work in the UK.

Safeguarding - This position is subject to a satisfactory DBS check. Please read our safeguarding policy on the parish website before applying for the role.

How to Apply: Please click "Fast Apply" now to contact the Rector and receive further details. No later than 12 noon on Friday 13 June 2025

Job Description - Communication and Events co-ordinator

The Communication and Events co-ordinator is a key staff member in the life and Mission of Bolton Priory. The position holder will have significant responsibilities with regard to the promotion and communication of the parish particularly on the website and social media. They will help with the administration of the parish and, in particular, the organisation of key events including weddings, concerts and other bespoke events. They will work closely with the Rector, Church Wardens and the Verger in so doing.

The Communication and Events co-ordinator is under the day- to- day management of the Rector and Church Wardens.

Outline of main duties

Communications

·      Responsible for the Bolton Priory website, updating and re-designing as required

·      Responsible for promoting Bolton Priory on social media, including Facebook, LinkedIn, Blink and other platforms

·      Responsible for the production, formatting, layout and printing of written and projected materials, including service sheets, leaflets and posters

·      Advertising special services, such as Palm Sunday, Holy Week, Harvest Festival, Carol Services and Christmas etc.

Events

·      Assisting with the administration of weddings, including liaising with wedding couples and preparation of documents

·      Maintaining a list of concerts and liaising with musicians and sponsors, as required

·      Providing assistance at concerts, as required

·      Arranging other events, as required, and in consultation with the Rector

 Office

· Preparing and maintaining the parish data-base

· Ensuring compliance with GDPR across all parish activities

· Assisting with ordering stock for sales table, as required

· Assisting with general parish administration, as necessary

 Other

· Any other duties as directed by the Rector and/or Church wardens in the course of your employment

Person specification

Candidates must be able to provide evidence that they have the necessary training and experience required for the post. You must be willing to learn and undertake any necessary training as required.

Experience & Qualifications

Essential Criteria

● Experience of working with IT and communications, including social media

● Website management

● Experience of working in an administrative role.

● Experience in working with broad range of people of all ages and backgrounds

● Experience of dealing with confidential and sensitive situations.

● Understanding safeguarding and GDPR requirements.

Desirable criteria

● Qualifications in administration, clerical/secretarial /IT and public relations.

● Working knowledge of the Church of England; its worship, the church year and its organisational structure.

● Experience of working in a Parish Office

● Experience of working with volunteers.

● Experience of working with legal documents.

Key Skills

Communication

Essential Criteria

●  Ability to produce a high standard of written work and visual work with good attention to detail.

● Able to produce attractive, well-formatted, and accurate publications.

● Excellent oral communication skills.

Desirable criteria

● Able to create Mailmerge documents

● Familiar with Microsoft Forms

IT

Essential Criteria

● Good working knowledge of Microsoft Office Suite; (including Word, and Excel)

● Skilled in Website management

Desirable criteria

● Database management.

● Shared calendar management

● Website design

● Adept with cloud-based sharing and storage.

● Familiar with various platforms of social media

Working With People

Essential Criteria

● Ability to work with all ages but particularly young couples coming to get married at the Priory

Desirable criteria

● Experience of responsibility for others in the workplace.

● Good interpersonal skills.

Numerical / Financial skills

Essential Criteria

●  Maintaining basic financial records.

●  Submitting accounts for payment

Safeguarding

Essential Criteria

● Willing to undergo necessary safeguarding training

● Position dependent on completion of a DBS check

Policies

Essential Criteria

● Willing to work in accordance with existing policies at Bolton Priory including discipline, capability, safeguarding and GDPR.

Characteristics

Essential Criteria

● Warm, friendly, flexible and proactive attitude.

● Highly organised and able to prioritise workload effectively to deliver to deadlines

● Supportive of the work of the Christian Church.

● Pastoral, sensitive and professional manner, and able to exercise discretion.

● Reliable and trustworthy

● A team player who is open minded and willing to learn new skills