58 Admin / Secretarial / PA jobs in Ecclesfield, Sheffield

At Sheffield Health & Social Care NHS Foundation Trust (SHSC) supporting our people is our top priority. We are committed to building 'Team SHSC' - which confirms our collaborative approach to working across teams to deliver outstanding care and making sure SHSC is a great place to work. The Organisational Development (OD) offer is a central element of the People Strategy and focused on delivering high-quality provision to Team SHSC. Based within the People Directorate, the post will be central to the OD team to support the full range of OD programmes. It will report to the Organisation Development Practitioner for line management and be accountable to the Head of Leadership & OD regarding supporting the OD portfolio. The role of OD Programme Support Assistant will be to: (a) play a central role in supporting OD programmes of work across the OD Team through the provision of a high-quality administration support service across an exciting range of OD workstreams including administrative support for delivery groups, evaluation, promotional materials, organising events online and in person etc. (b) be flexible and agile in ways of working to ensure efficiency and effective work planning as this post requires working across a wide range of programmes and ensuring action is delivered and deadlines are met. (c) actively play their role in the People Directorate team to ensure continuous positive improvement in how we make SHSC a great place to work for everyone.Main duties of the job This postholder will be proactive and dynamic in managing their workload and have excellent communication, problem-solving, attention to detail, forward thinking and team working skills and a commitment to inclusion and on-going improvement. The postholder will: Use Microsoft Office tools to ensure high quality management information and administration systems are in place. Use of design packages and maintenance of our staff web pages will be required. Provide administrative support for all OD programmes including SHSC Welcome (SHSC induction day), conferences and our in-house leadership and manager development programmes, Meeting management - agendas, minute-taking, maintaining and driving forward action logs

• Preparing initial drafts of reports, presentations and promotional materials for a wide range of audiences
• Set up and maintain efficient electronic systems for managing OD programmes
• Scheduling meetings and diary management to support the OD team and programmes
• Event management including room bookings, arranging hospitality, etc.
• Prepare payment invoices, order supplies and completing requisitions etc.
• Maintain correct financial records
• Maintain a flexible and responsive approach to requested tasks whilst self-directing workload through careful time management
• Provide cover for other administrators across the directorate
• Information/data gathering for governance & performance purposes
  
  At SHSC, we prioritise the well-being and safety of both our service users and employees. It is our policy and a condition of employment that all employees must join the DBS Update Service. This service carries an annual fee, which employees are responsible for paying up front. However, employees may claim this cost back through the Trust's Employee Expenses Reimbursement Policy. For those requiring a Basic DBS check, it is necessary to register for a DBS Online Account.