Commercial Administrator (Site-based)

Commercial & Reporting Support

• Ensure all commercially relevant correspondence and records are maintained in accordance with project procedures.
• Monitor ageing of variations and produce weekly reports.
• Compile financial progress reports
• Prepare cashflow reports and analysis for review
• Assist with monthly Project Valuations and the preparation of Project Projections for the Head of Commercial
• Assist with CVR preparation.
• Input, manage and extract information from ERP systems to support financial and commercial reporting
• Assist Quantity Surveyors with workload when required
Administrative & Coordination Duties
• Minute and draft commercial meeting notes and circulate to relevant stakeholders
• Coordinate information and documentation between internal teams and external partners
• Maintain well-organised departmental records, trackers and filing systems, including trackers for instructed works, pending changes and approved variations.
• Support diary management and communication flows within the Commercial team when required
• Ensure all documentation is accurate, up to date and issued in a timely manner
• Liaise with site management, design teams and subcontractors to obtain information required for commercial assessments.
  
  Essential
• GCSEs or equivalent, including English and Maths
Desirable
• NVQ Level 2 or 3 in Business Administration or equivalent, 1-2 years' experience working within a construction company.
• Good working knowledge of Microsoft office software including Excel, Outlook and Word.
• Willingness to learn and use new proprietary software packages
• Experience supporting senior management with documentation or report preparation
• Experience coordinating information or communications between departments
• Experience organising meetings, preparing agendas, or taking minutes
Desirable
• Experience using E Vison and E Valuate
• Experience using SharePoint, 4Projects or similar document management system.
• Experience working with ERP systems (e.g. Business Central)
• Experience working within a Commercial / Quantity Surveying Dept., Excellent organisational skills and the ability to prioritise own workload. Developed problem solving skills, including the ability to manage conflicting work demands.
• Capacity to work independently with limited supervision
• Ambitious and enthusiastic towards a career within a fast paced department.
• Possess excellent interpersonal and communication skills including the ability to liaise and advise staff at all levels.
• To be highly organised with good planning and time- management skills.
• Strong attention to detail and accuracy
  
  Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.
We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.


• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Corporate Gym discount for Kane employees
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities
Kane is an Equal Opportunities Employer. If you think you have the expertise and knowledge to fulfill this role.