Band 4 Project Research Administrator

The Project Research Administrator will be a member of the National Institute for Health and Care Research in Device, Digital and Robotics (HRC-DDR) team and will act as first point of contact for all enquires/queries to the NIHR HRC-DDR delivery team. The post holder is expected to develop a full understanding and overview of the team's workload including all research applications and studies, managing a research email account, telephone calls, and organising meetings. The post holder will work under the direction of the Programme Managers, Portfolio Manager and Project Research Officers, undertaking specific administrative duties, and handling sensitive data to meet local UHB and NIHR requirements. The post holder will work closely with colleagues across the research infrastructure contributing to the management and administration of study feasibility, set-up & delivery. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. This job role will involve close co-ordination with key stakeholders (internal and external HEI, NHS, commercial), clinical and academic staff., The Project Research administrator will:

• Manage a busy and demanding "Research" email account, acting as a first point of contact for all enquires/queries.
• Arrange meetings, taking formal minutes, confirming attendance and receiving apologies where appropriate, and ensuring follow -up of actions and appropriate reporting.
• Organise booking of meeting rooms and preparation of rooms for meetings, including catering where necessary.
• To take personal responsibility for auditing administrative systems within the remit of the post, in the light of good office practice to ensure they remain responsive and efficient.
• General administration duties to support the research team including, coordinating phone calls; general filing; printing; requesting, obtaining and tracking study materials; maintaining up-to-date contact/circulation lists.
• Co-ordinate the archiving of study documentation, notifying all departments and research team members of study closure and preparing essential documentation.
• Compiling and inputting data using specific formatting techniques, into the appropriate database systems.
• Work with the HRC-DDR team to adapt and improve the local research processes and maintain current knowledge of NIHR HRC processes.
• Support and contribute to relevant research projects as appropriate under supervision of the project research officer.
  
  University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.