Band 4 Personal Assistant

Provide full administrative and secretarial service to the team.

Diary management, arranging meetings including venue hire, catering & equipment.

First point of contact for staff & visitors.

To receive, prioritise & respond to incoming telephone calls, emails and other communications.

To compile letters.

Prepare and distribute agendas, attend meetings, take minutes and distribute.

To collate information, design and produce documents for the division using a range of skills and software required. These will include flow charts, presentation (power point), databases (Excel).

To obtain personal& confidential information as required.

To devise, implement & maintain systems for ease of filing & retrieval of documents

To raise purchase orders on Trust finance systems.

Undertake office organisation.

Produce documents for the manager, such as spreadsheets, contracts, letters, memos policies and guidelines.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Are you currently looking for an exciting opportunity to work for one of the largest NHS Trusts in the country?

Are you ready for your next challenge? Do you want to try a new area of work?

If the answer is yes, we can help make that happen!

Who are we looking for?

-A can-do person who gets involved and makes things happen.

-Fabulous admin-based skillset

-Not phased by working in a busy and fast paced office

What can we offer?

Supportive teams who want you to shine.

Opportunity to get involved and influence what we do and how we do it.

Opportunity to help and support our senior managers and Trust Directors do what they need to do.

The role is located onsite at our Queen Elizabeth Hospital site where the team is based, but there may be times when travel cross site is required.