Band 3 Ward Administrator - Medical Assessment Unit

We are looking for a proactive and highly organised Administrator to provide comprehensive administrative and secretarial support to the MAU Managers within our busy hospital environment.

This is a key role requiring excellent communication, discretion, and the ability to manage multiple priorities while supporting the effective operation of the Unit Managers and wider clinical team.

You will be confident using Microsoft Office packages including Outlook, Word, Excel and Teams.

This is a part-time position of 19 hours per week spread over 4 or 5 days, Monday-Friday. You will be joining a friendly and welcoming team of healthcare staff.

If you are passionate about delivering high quality administrative support within healthcare and want to make a difference to patient care, we would love to hear from you., To act as personal assistant to the Senior Sister / Charge Nurse and deputies, providing secretarial and administrative support.

To collate information and draft correspondence, for example, letters, reports, references and memorandum using own judgement and initiative.

Organise meetings, prepare agendas and take accurate minutes.

Manage emails, telephone calls and correspondence professionally and efficiently.

Support recruitment, onboarding and training administration.

Maintain accurate filing systems and ensure compliance with data protection policies.

Support and maintain effective communication with all members of the ward nursing team.

To monitor sickness records and ensure sick notes are obtained. To notify the Senior Sister / Charge Nurse when trigger points have been met for Occupational Health referral.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.