Introduction

The Admin Assistant HR Department will provide comprehensive administrative support to the People (HR) function within a construction organisation.

About the Employer

Gypcraft are a trusted and dependable contractor, dedicated to delivering internal finishes and façades to the construction industry. Our business is founded and underpinned by core values of excellence, passion, integrity, hard graft and collaboration through building trusted relationships with our customers, employees and suppliers. Established in 2001, we work with a host of household name developers and Main Contractors on a diverse range of construction projects, from residential houses and flats to schools, hospitals and community buildings

What You'll Do

Monitor and respond to emails received by the People function, dealing with routine enquiries and escalating matters where appropriate
Maintain confidential employee/contractors records, HR databases, and filing systems, ensuring information is accurate and up to date
Prepare, format, process, and file HR documentation, including offer letters, contract amendments, policy communications, references, and outcome letters
Schedule meetings, interviews, and training sessions, coordinating diaries and distributing agendas and supporting documentation
Attend HR, recruitment, and team meetings to take accurate contemporaneous notes and produce clear minutes and action logs within agreed timescales
Attend formal HR meetings, including investigations, disciplinary and grievance hearings, to produce detailed confidential records for review by the HR lead
Monitor and follow up actions arising from meetings, updating action trackers and chasing outstanding responses
Support recruitment administration by advertising vacancies, acknowledging applications, maintaining candidate records, arranging interviews, and issuing correspondence
Coordinate onboarding administration, including induction schedules, starter documentation, and system access requests
Book staff training, maintain training records, and monitor mandatory training and renewal dates
Support work experience placements, school engagement activities, careers events, and other community outreach initiatives
Update social value records and assist with preparing reports for clients and stakeholders
Draft internal communications, notices, and policy reminders for employees
Maintain strict confidentiality when handling employee information and sensitive HR documentation
Complete apprenticeship coursework, maintain the apprenticeship portfolio, participate in progress reviews, and undertake off-the-job learning activities
This list is not exhaustive, and the apprentice may be required to undertake other reasonable administrative duties appropriate to the role

Training Outcome

To be discussed upon completion of apprenticeship

Skills Required

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Integrity
Professionalism
Discretion and trustworthiness
Resilience
Empathy

Qualifications

Desired - GCSE - Maths and English - Grades 4-9 (A*- C)

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday - Thursday, 9.00am - 5.00pm and Friday, 9.00am - 1.00pm

Expected Duration: 1 Year 9 Months

Training Provider: LONDON SOUTH EAST COLLEGES

1 Part time HR / Training / Recruitment jobs in Chatham, Medway