Finance Assistant
Devon County Council, Tipton St John, Devon
- Part time
- Permanent
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Switchgear Services - Ass...
Vinci, Honiton, Devon
- Full time
- Permanent
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Switchgear Service - Assi...
Vinci, Honiton, Devon
- Full time
- Permanent
Apply on company site
Posted today, 23 May
Job ref: 2c6611209f28416b8ac3c341f2f339b5
Full Job Description
- Joint point of contact for external email and telephone enquiries.
- Incoming post
- Support the CEO with the preparation of papers for Trustee meetings and taking minutes Income (Work closely with the Head of Community Engagement)
- Ensure full accuracy and integrity of the data input into the Accounts systems.
- Ensure all income from donors is reconciled in a timely manner and banked.
- Cheques - Scan using the bank app,
- Ensure income from community events and retail outlets using collection tins are reconciled in a timely manner and banked.
- Direct donations and receipts received into Bank account, Record Bank Income onto a spreadsheet in preparation for the Head of Community Engagement to enter into the CRM system.
- Online giving platforms - Export and reconcile the donors receipt using downloads from the online giving platforms in preparation for the Head of Community Engagement to enter into the CRM system
- Gift Aid - Check required form is completed as per current Gift Aid requirements raise any queries with the Head of Community Engagement Petty Cash
- Reconcile floats monthly, Enter expenses into XERO and reconcile Purchase Ledger Accounting system XERO, Dext used to process invoices and expenses
- Process Invoices for online Payment - Weekly
- Download & Scan Invoices - Via DEXT- Reconcile bank payment in XERO
- Process volunteer and staff expenses -via DEXT system - Reconcile bank payment in XERO
- Reconcile supplier statements and solve queries as they arise.
- Supplier Contact Management - Maintain and keep an up-to-date supplier database
- Overseeing utility bills and other overhead costs.
- Run monthly reports in XERO - Aged payables and Account Transactions ensuring accurate record management.
- Run end of year reports, ensuring all outstanding queries are solved.
- VAT reclaim - Maintain a vat manual record using download information from XERO into a excel spreadsheet and upload the claim to HMRC half yearly.
- Assist with Depreciation, accrual & prepayment, quarterly and end of year accounting records. Nominal Ledger
- Bank Account Reconciliation- XERO GDPR
- Maintain strict confidentiality at all times.
- Ensure filing systems and office procedures are GDPR compliant and meet current accounting and charity requirements. Facilities Management
- Oversee the utility contracts
- Order general office stationery supplies including consumables. General
- Undertake any other duties as reasonably required to ensure the successful operation of the charity.
- Attend team meetings
Experience of working in a financial environment - A proven background working in an accounting administrative role where there has been a strong focus on the purchase ledger function
- Experience of developing procedures and processes as well as providing a breadth of office support to various functions.
- Experience of using an accounting software package such as XERO
- Experience of using an automation computer-based package for processing invoices and expenses e.g DEXT Skills, Knowledge and Understanding
- Knowledge of running a purchase ledger function would be an advantage.
- Data management including data protection and confidentiality
- High level of computer skills including Microsoft office software (Excel, Word & Outlook, accounting software)
- Effective interpersonal and communication skills
- Strong organisational and time-management skills, can manage own time effectively to meet financial deadlines Education and Qualifications
- AAT -Bookkeeping Disposition and Attributes
- Ability to plan and develop efficient and effective systems
- A flexible and adaptable approach to work
- A calm, professional manner
- Empathy, sensitivity & confidentiality
- Teamwork- Quickly builds rapport and establishes relationships with others
- Motivation - Demonstrates a positive attitude and takes responsibility for their own actions
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