Introduction

You will provide HR administrative support, maintain accurate employee records and ensuring systems are updated with starters, leavers, contractual changes, and absence information. You will prepare reports, support managers with people data, and handle employee queries in a professional and confidential manner.

About the Employer

Excalon is a leading infrastructure contractor specialising in the provision of services to the utilities industry.

What You'll Do

Responsibilities:

To act as the primary contact for all HR administration matters including but not limited to:

Provide administrative support across the employee lifecycle, escalating queries requiring advice or interpretation to the Trainee Business Partner
Ensure that HR records, both physical and electronic, are kept up-to-date, accurate, and securely stored at all times
Ensuring all employee information is updated on systems and databases
Produce accurate monthly sickness and retention reports for review.
Handling HR-related paperwork and documentation
Assist with payroll administration by inputting authorised documentation onto the HR portal, ensuring accuracy and completeness
Respond to employee queries relating to HR administration and processes, escalating queries requiring advice, interpretation or judgement to the Trainee Business Partner
Assist the Trainee Business Partner with preparations for internal meetings and take notes where necessary
Managing the online Medicash portal
Monitor DBS checks and escalate any delays, concerns, or non‑compliance in line with safeguarding and organisational policy
Maintain the online training portal, coordinating enrolment of new starters and ensuring training records are accurate and up to date

Recruitment:

Provide administrative coordination across the recruitment lifecycle, including advert posting, application tracking, interview scheduling, and pre-employment checks, under the guidance of the HR Advisor
Keep an accurate record of all applications
Coordinate interview arrangements in liaison with managers and confirm details with applicants
Ensure all candidates are informed of their application status post-shortlisting
Ensure all necessary information is completed and stored securely on file

On-Boarding:

Process of all pre-employment checks
Conducting Right-to-work checks
Conducting DBS checks

Training Outcome

Full time employment and further training

Skills Required

Attention to detail
Administrative skills
Team working
Non judgemental
Patience

Qualifications

Essential - GCSE - English - 4
Essential - GCSE - Maths - 4

Course Information

Course: HR support (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday - Friday Between 8.30am and 5.00pm

Expected Duration: 2 Years

Training Provider: SALFORD CITY COLLEGE

1 Excalon Limited jobs in England & Wales