Secretary / Administrator

Key duties include working within Electronic Patient Records (e.g. SystmOne), using microsoft office products such as word and outlook. Training will be given if you are new to using SystmOne. Creating and sending out letters from the clinicians to other services such as referrals to other hospital trusts, or to GPs, answering any telephone queries or taking messages for the clinical team, contacting parents/carers to make appointments and general administrative work.

We are seeking to recruit a candidate with secretarial skills and the ability to work autonomously in prioritising and organising a busy workload. The successful candidates will be fully computer literate in Microsoft Office with a high level of written and verbal communication skills. A Typing/Word Processing qualification to RSA III or equivalent is essential.

The successful, candidate will provide a full administrative and secretarial support to the paediatric audiology team. Key duties will include working within Electronic Patient Records (e.g. SystmOne and CareFlow), producing documents using Microsoft Office software packages, undertaking audio-typing duties, arranging meetings for service managers, arranging appointments and sending outcome letters generated from the clinical staff, servicing meetings including minute taking, and carrying out general clerical duties such as filing and photocopying.

Whilst ensuring confidentiality at all times, the successful candidate will have the ability to work without direct supervision, communicate effectively, work as part of a team, use initiative and prioritise their workload in order to meet deadlines, maintain and record accurate details and have good organisational skills.

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.