Management Team Secretary - Division of Surgery

An exciting opportunity has arisen for an experienced and highly organised Divisional Secretary to provide comprehensive administrative and secretarial support to the Divisional Leadership Team and services across 12 specialties. This pivotal role is central to the effective day-to-day running of the Division, supporting operational, governance and performance activities through the coordination of meetings, management of correspondence, preparation of reports and documentation, diary management, and monitoring of actions and deadlines. The postholder will work closely with senior clinical and managerial colleagues, acting as a key point of contact and ensuring the efficient flow of information across the Division. We are looking for an individual with excellent organisational, communication and administrative skills, who can manage competing priorities, maintain confidentiality and work proactively in a fast-paced environment. This is an ideal opportunity for someone who enjoys working at the heart of a busy Division and making a significant contribution to the delivery of high-quality healthcare services.,

• Provide comprehensive secretarial and administrative support to the Divisional Leadership Team, ensuring the efficient day-to-day running of divisional services.
• Manage complex diaries, arrange meetings, prepare agendas, distribute papers and take minutes where required.
• Coordinate and monitor actions arising from meetings, ensuring deadlines are met and updates are provided as appropriate.
• Draft, format and distribute correspondence, reports, presentations and other documentation on behalf of the Division.
• Act as a key point of contact for internal and external stakeholders, maintaining effective communication across multiple specialties.
• Support divisional governance, performance and workforce processes by collating, maintaining and reporting information as required.
• Maintain accurate records, databases and filing systems, ensuring compliance with Trust policies and information governance requirements.
• Assist with the preparation of performance reports, business cases, presentations and other documentation required by the Divisional Leadership Team.
• Prioritise and manage a varied workload, responding appropriately to changing demands and competing priorities.
• Provide administrative resilience and cross-cover support to ensure continuity of service across the Division.
• Undertake other administrative and secretarial duties commensurate with the grade of the post as required.
  
  DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly
from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.