Facilities Administrator

As a Facilities Administrator, you will help keep our sites safe, welcoming and running smoothly, so colleagues can focus on the work that saves and improves lives. You will support estates and facilities services by coordinating contractors, handling queries and keeping accurate records. Acting as a first point of contact, you will provide clear information to staff, visitors and suppliers, and make sure issues are logged, resolved or escalated quickly. You will also support planned maintenance, invoices and site checks, helping us meet required standards and stay ready for the unexpected. If you like organising, problem-solving and working with people, this is a role where your contribution is seen every day., Be the first point of contact for estates and facilities enquiries, helping colleagues, visitors and suppliers get the right support quickly. Coordinate contractors and suppliers, logging work requests and following up so services are delivered safely and on time. Maintain accurate records and databases for planned maintenance, health and safety and finance information, so we can evidence compliance and performance. Raise orders for work, materials and services and support invoice checking and processing, helping us control costs and reduce delays. Support audits, building inspections and risk assessments, recording actions and raising follow-up work when needed. Help maintain safe, clean and compliant environments, including waste records and pest control activity where required. Manage room bookings and video conferencing support, making sure meeting spaces are prepared and services are available. Monitor site security systems and maintain records, supporting data protection and a safe
working environment. Support business continuity and emergency response by staying calm, communicating clearly and escalating issues appropriately. Suggest improvements to processes and help keep local procedures up to date, so we keep learning and working smarter.

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need. Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever. You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work