Executive Assistant - Distribution, UK & Lloyd's (12 month FTC)

The Executive Assistant will provide high-level executive support to the Chief Distribution Officer (CDO), ensuring the smooth running of their day-to-day operations and act as a trusted partner in managing priorities, communication and workflow. Your organizational support to the CDO will enable them to focus on strategic leadership, whilst you manage the coordination, planning and execution of administrative and operational tasks. A high level of poise and discretion will be essential. This is a varied and fast-paced role, providing broad exposure across the Distribution function. It offers an excellent opportunity for a professional and assured individual to work closely with senior stakeholders, develop robust business support skills and contribute to the overall efficiency of the teamWhat you'll be doing What will your essential responsibilities include;

• Manage a complex and fast-paced diary, ensuring the CDO's time is prioritized effectively and aligned with business objectives.
• Coordinate internal and external meetings, including preparing agendas, briefing materials and tracking follow-up actions.
• Organise and facilitate audio and video conferences, ensuring meetings run smoothly and are fully supported from a technical and logistical perspective.
• Plan and coordinate key events, including Town Halls, offsites, team events and strategy days, ensuring they are purposeful, well-structured and efficiently delivered (including scheduling, agenda development and preparation of materials).
• Act as a key point of contact for senior stakeholders, partners and internal teams, ensuring communication is clear, timely and professional.
• Draft, review and manage correspondence and documentation on behalf of the CDO.
• Organise comprehensive travel arrangements, itineraries, and logistics for domestic and internal commitments.
• Process expenses, invoices and administrative documentation with accuracy, efficiency and attention to detail.
• Support the preparation of presentations, reports and strategic documents when required.
• Track deadlines, priorities and key deliverables to ensure the CDO is fully briefed and prepared.
• Handle sensitive information with discretion and professionalism.
You will report to the Chief Distribution Officer, UK & Lloyd's.


• Proven experience as an Executive Assistant supporting C-Suite or Senior Leadership.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills, with the ability to draft high-quality correspondence and documentation.
• Stakeholder management, with experience engaging senior leaders and partners.
• High level of discretion and integrity when handling sensitive information.
• Advanced proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word and Excel.
• Excellent attention to detail.
• Ability to work proactively and resolve issues self-directed.
• Ability to remain calm, adaptable, and solutions focused under pressure.
Desired Skills and Abilities:
• Experience supporting a Distribution or Sales function or similarly complex organisation.
• Familiarity with coordinating leadership events, offsites and strategy days.
• Experience in preparing board-level or executive-level presentations and materials.
• Ability to understand business priorities and adapt to changing demands.
  
  AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That's why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It's about helping one another - and our business - to move forward and succeed., At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called "Roots of resilience", focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
Our Pillars:
• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We're committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We're training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL's "Hearts in Action" programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving., AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.
How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business - property, casualty, professional, financial lines and specialty. With an innovative and flexible approach to risk solutions, we partner with those who move the world forward. Learn more at axaxl.com


• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter
Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer. Total Rewards AXA XL's Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do. We're committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.