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Executive Assistant

Coforge U.K. Ltd, City of Westminster

Executive Assistant

Salary not available. View on company website.

Coforge U.K. Ltd, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted today, 27 Jun | Get your application in now to be one of the first to apply.

Closing date: Closing date not specified

Job ref: 97377be375544a459f232ec2125bc42b

Location ref: City of Westminster

Full Job Description

  • Manage end-to-end office operations for the London site
  • Ensure seamless workplace experience with strong cost discipline
  • Act as the single point of contact for facilities, admin, and vendor coordination
    • Key Responsibilities
  • Office Operations:
    • + Manage day-to-day office functioning (workspace, meeting rooms, reception) + Ensure upkeep, maintenance coordination, and space utilisation
  • Vendor Management:
    • + Manage vendors (security, housekeeping, maintenance, catering) + Track SLA performance and drive service improvements
  • Cost Management:
    • + Monitor budgets, invoices, and spend + Identify and deliver cost efficiency initiatives across operations
  • Health, Safety & Compliance:
    • + Ensure adherence to workplace safety and compliance standards + Support audits, risk assessments, and safety drills
  • Employee Experience:
    • + Ensure high-quality Front Office and visitor experience + Manage office services (pantry, supplies, amenities, events support)
  • Administration & Governance:
    • + Manage courier, logistics, and administrative tasks + Maintain records, MIS, and compliance documentation
  • Stakeholder Coordination:
    • + Work with HR, IT, and business teams + Act as escalation point for office-related issues Key KPIs
  • Smooth office operations and uptime
  • Vendor SLA compliance (>95%)
  • Cost savings and budget adherence
  • Employee satisfaction (workplace experience)
  • Compliance with safety and audit standards

    3-5 years of relevant experience in Office Management/Facilities/Administration
  • Experience in corporate office environments
  • Exposure to vendor coordination and cost tracking
  • Working knowledge of basic workplace safety practices
    • Skills & Competencies
  • Resourceful, self-motivated, go-getter mindset
  • Strong focus on cost efficiency and value creation
  • Ability to work independently with high ownership
  • Hands-on execution and problem-solving capability
  • Strong vendor and stakeholder management skills
    • Behavioral Expectations
  • Proactive and takes initiative beyond defined responsibilities
  • Continuously identifies cost-saving opportunities
  • Delivers outcomes with speed and accountability
  • Maintains high ownership and reliability

Direct job link

https://www.jobs24.co.uk/job/executive-assistant-127034641
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