EMT Support PA

The purpose of this role is to provide additional PA, secretarial and administrative support to the EMT, as well as to the CEO- and COO- PA's, as required on a day-to-day basis to ensure an efficient service is provided. In addition, this role will have responsibility for end-to-end organisation of client visits & specific administration responsibilities and also coordinate visa & offshore travel requests.,

• Organising and maintaining diary management and highlight deadlines and priority activities and distribute to direct reports as appropriate to do so.
• Coordinating and setting up meetings with multiple attendees.
• Organising travel, accommodation and room bookings as required, supporting the Team in personal expenses management and other housekeeping tasks as appropriate.
• Organising meetings, conference calls and video conferences as required, taking minutes and action points as required.
• Organising events such as client visits to include, building access, refreshments, room bookings, technology set up.
• Organising client & external guest visits, to include - building access, refreshments, room bookings, technology set up & meet-&-greet if required.
• Provide additional administrative support to the EMT PAs.
• Assist in securing the letters/visas for colleagues travelling to India on business.
• Project work as required.
  
  Previous experience working in a corporate office environment, in a PA/secretarial role.
• High level of computer literacy, including MS office software - Excel, Word, Outlook and PowerPoint.
• High levels of confidentiality, integrity, trust, accuracy and attention to detail.
• Strong interpersonal and communication skills both in writing and via the telephone.
• Strong organisational, planning, prioritising and time management skills.
• Must be able to able to work autonomously and work well under pressure.
• Flexibility to suit the work environment and competent on Diligenta behavioural standards and values.
  
  Diligenta's vision is to be acknowledged as Best in-class Platform based Life and Pensions Administration Service provider. Customer service is at the heart of everything we do and our aim is to transform our clients' operations. A business that has been described as 'home' by existing employees, we drive a culture that is founded on positive change and development.
  
  33 days including Bank Holidays
• Eligibility for an annual discretionary bonus scheme
• Personal and career development opportunities to progress your aspirations within the company as well as through our global parent company (Tata Consultancy Services)
• Access to Perks at Work (an online discounted shopping platform) saving you money on a wide range of goods and services, including your weekly food shop, holidays and electrical goods
• Cycle to Work Scheme & Interest free Season Ticket loans
• A companywide Wellbeing programme, including an Employee Assistance Programme and other benefits/resources to support your mental/physical and financial wellbeing
• A comprehensive set of Moments that Matter policies, such as Carer's Leave, Foster Leave and Retirement Leave
• A contributory company pension scheme where we match your contributions up to 6%, Group Life Assurance ('Death in Service') & Group Income Protection