Contract support

To provide a comprehensive and flexible contract administration service to the contract. To maintain concise records of all maintenance activities including PPM/Helpdesk and transactions. To liaise daily with client representatives and support the contract managers. To administer all financial and commercial aspects of the contracts.

• To assist in the production of supporting financial information.
• To maintain and update both manual and computer records relating to
areas of which Integral are responsible.
• To prepare and issue predefined reports, which form part of the
contracts and customers requirement.
• To administer quality management system documentation and ensure
compliance.
• Liaise closely with the site teams and head office, ensuring accurate
processing of quotations, purchase orders, invoices, time sheets and holiday records.
• To undertake general office duties relating to the contract including but not limited to:
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Subcontractor's administration
• Raising purchase orders and ensuring that purchase orders are updated when changes required.
• Production of valuations and presentation of results
• Production of short-range plan information
• Quote logging and processing
• Collating timesheets from engineers, chasing and checking quality of data
• Contract set-up (PPM / System support)
• Application billing preparation
• Contract escalation process
• To support, arrange for and undertake the training of staff as and when
required.
• To enable full auditable trails with for example but not limited to
Invoices, timesheets, material orders and goods received notes.

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