Co-Curricular & Sports Administrator

The postholder's duties will involve, but will not necessarily be limited to: Meetings · Oversee administrative aspects of co-curriculum including registration, cover arrangements, lists and routine administration. · Allocate activities for pupils and staff on a term-by-term basis, to include weekends · Publicise the programme to pupils, measure and coordinate pupil participation and satisfaction with the programme. Facilities and equipment · Support the purchasing of equipment for generalised sport or physical education needs. · Support the facility hire required for the sports department and liaise with external coaches as required. · Co-ordinate a booking system for equipment and complete an annual audit. Games Sessions · Ensure every student in the Senior School section has signed up to the required Games options on SOCS each term. · Put in place, and continually monitor, systems for ensuring that every pupil is attending his or her agreed sporting activity and that unexplained absences are chased up. · Support communication of fixtures lists, pre-season sport and sports camps to pupils, parents and staff and the wider community when relevant. Fixtures · Ensure that an accurate fixture list for each sport is produced by the deadline for each term's Almanack (calendar) and that any additional fixtures are sanctioned by the Deputy Head Co-Curriculum. · Ensure fixtures/pre-seasons training/tours/facility use avoid clashes with other activities by liaising with other departments and sections. · Ensure that the SOCS online sports calendar is updated · Ensure that appropriate transport and catering requirements for all fixtures is timely and accurate. = done by Heads of Sport · Track attendance at fixtures and collate clashes for Heads of Sport for school calendared events. · Support communication of fixtures lists to pupils, parents, staff and the wider community when relevant. Sport-related activities · Provide administrative support for termly sports assemblies and marketing reviews, liaising with the Heads of Sport and team coaches for content as required. · Oversee the administration of the Sports Scholars Assessment Day and ensure that formalised annual reviews of the Sports Scholars are recorded and completed. · Oversee the organisation of admin support for House Sports competitions each term and the annual Sports Day in KES. · Oversee and develop an Athletic Development Programmes for all sport and pupils across the school. · Support communication pre-season sport and sports camps to pupils, parents, staff and the wider community when relevant. Meetings · Communicate the agenda and minutes of meetings as required. This description is not exhaustive and may well be subject to change over time. The intention is to offer candidates an accurate impression of the expectations commensurate with the post and an outline of the role as it is envisaged at this time.

King's Ely exists to make the most and best of childhood, and in particular to give the very best education, opportunities and pastoral care to as diverse a community of children as we can. In doing so we aim to prepare each one to live positive, productive, successful and fulfilled lives, for the betterment of themselves and the world around them. We achieve this through the operation of a family of schools centred around a 2-19 co-educational day and boarding school in Ely, aiming to draw fully on our exceptional environment, history, physical, cultural, spiritual and human resources in doing so. History King's Ely can trace its origins from at least 970AD, making it one of the oldest schools in Europe. The School was first established to educate the choristers of the worshipping community of Ely and throughout our history we have maintained strong links with Ely Cathedral. In 1541, King Henry VIII founded a College of Canons at Ely Cathedral to replace the monks whose monastery has been dissolved in 1539 and the School received its Royal Charter, later becoming known as "The King's School". King's Ely Today In recent years King's has expanded rapidly, becoming co-educational in 1970, and today educating around 1100 children aged 2-18 at Ely, including 185 boarders. The school is divided into three sections: King's Ely Senior (age 13-18) and King's Ely Prep (age 7-13), which occupy adjacent campuses and benefit from shared facilities, and King's Ely Acremont and Nursery (ages 2-6) which have their own self-contained campus about 400m from the main site. Additionally, Fairstead House School in Newmarket (for pupils aged 1-11) joined the King's Ely family of schools in 2022. The main campus extends to around 75 acres and contains buildings spanning the thirteenth to twenty-first centuries, including many of the historic monastic buildings adjacent to Ely Cathedral as well as more recent, purpose-built facilities and almost 40 acres of playing fields. King's Ely plays a key role in the local community. We are one of Ely's largest employers and contribute greatly to the local economy, and we also continue to educate the choristers of Ely Cathedral. King's Ely also offers a number of bursaries to enable pupils from all walks of life to benefit from the education it offers. In its recent ISI Inspection (March 2025), King's Ely was found to meet or to exceed all regulatory standards. In addition, the Inspectors judged the School to have a significant strength in the way in which its high quality pastoral care is interwoven with a dynamic enrichment programme. This enables "pupils of all ages to develop their independence, intellectual curiosity, creativity and socialization particularly well". The School is rightfully proud of the Inspection. It is testament to the community spirit of King's Ely and the commitment and respect shown each day by pupils, staff and their families. King's Ely is affiliated with the HMC, Society of Heads, IAPS, the Boarding Schools' Association and the Choir Schools' Association.

Remuneration and Hours

• Monday - Friday 8.30am - 5.30pm, term time + 3 weeks.
• Start Date: 1st September 2026
• Salary: £25,146
Terms and Conditions
• Enrolment in the statutory auto-enrolment pension scheme. The employer and employee contribution rates for the auto-enrolment pension scheme are currently: Employee contribution 5% and Employer contribution 3%.
• Members of staff may educate their own children in any of the three parts of the school or at Fairstead House, subject to availability of places and successful admissions procedures. Staff currently enjoy a discretionary discount on fees for children in Reception year onwards, details of which will be provided upon request.
• The School offers a private healthcare insurance scheme, which staff may opt to join, at their expense, shortly after the start of each academic year (the policy starts on 1st November each year). The scheme can only be joined at the start of the policy year, not part-way through the year.
• School lunch provided when at work over lunch time and tea and coffee throughout the day.
• Limited use of school gym facilities (during specific times) and use of the school swimming pool at specific times (during summer school holidays - small fee applies)
• Limited free on-site parking.
• Employees and their dependants have access to a 24/7 Employee Assistance Programme
• Access to Salary Sacrifice Schemes such as: Cycle2Work, Home and Tech Scheme and Local Gym Membership.
• Members of staff are entitled to 10% discount on all King's Ely school uniform ordered for their own children from Schoolblazer.
• Discounts at local businesses including Poet's House, The Almonry Kitchen & Tearoom, Ely Grazing Company, Sushi and Salad, Griddle Bar and Meathouse, and The Pantry (Newmarket).
• King's Ely is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.
• If you are selected for interview, you will need to provide and bring with you photographic proof of identity (eg passport or photo driving license), birth certificate, documentation confirming your National Insurance Number or your right to work in the United Kingdom, proof of address (eg recent bank statement/HMRC correspondence/utility bill) and certification of declared qualifications