Assistant Finance Coordinator (Project Finance / Entry Level)

We are looking for someone to work as part of our project finance team. This is a pivotable role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads. Key duties include:

• Set up new projects using our internal reporting and accounting systems.
• Assist the engineers in the maintenance of their projects using our internal systems.
• Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
• Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea's internal IMS procedures.
• Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
• Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
• Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
• Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistences identified.
• Ad-hoc project work as required by the business.
  
  A people person who is comfortable dealing with all levels throughout the organisation.
• A people person, confident approaching and connecting with stakeholders in a pro-active way.
• You'll be IT literate with good knowledge of Microsoft Office including Excel.
• Good attention to detail and able to work through a task in a methodical way.
• Confident challenging the "Status-Quo".
• Self-awareness, an open mind, and a spirit of generosity.
  
  Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.
We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You'll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.