Administrative Assistant

About the RoleAre you an organised and proactive individual? We're seeking an Admin Assistant to provide top-notch administrative support across our service. This is a dynamic and fulfilling role where you will be essential in ensuring the smooth day-to-day operations of our centre, supporting colleagues, managers, students, families, and external professionals.
As the first point of contact for visitors and phone inquiries, you will help create a welcoming atmosphere while managing key administrative processes and maintaining confidentiality. Your responsibilities will span various functions, including:
Providing efficient, accurate, and confidential administrative support to staff and managers.
Managing reception duties, including handling calls, welcoming visitors, and coordinating meeting rooms.
Maintaining accurate records, databases, and filing systems in line with confidentiality and data protection requirements.
Supporting referral, admissions, review, and assessment processes.
Coordinating administrative tasks linked to examinations and qualifications.
Assisting with recruitment, onboarding, and wider HR administration.
Supporting finance processes, including invoices, petty cash, purchase orders, and record keeping.
Coordinating facilities administration, maintenance requests, and asset records.
Preparing reports, correspondence, meeting documentation, and minutes.
Collaborating with colleagues to meet deadlines and provide excellent customer service.

This role is perfect for someone who thrives in a busy environment, enjoys a variety of tasks, and takes pride in delivering efficient and professional administrative support that helps our service operate effectively.
About YouWe're looking for someone who:
Has previous experience in an administrative or office-based role.
Possesses excellent verbal and written communication skills, with the ability to interact professionally with a diverse range of people.
Has strong IT skills and is confident using Microsoft Office and database systems.
Demonstrates excellent organisational skills and can manage multiple tasks effectively.

About UsAbbey Gardens is a brand-new specialist school, part of Acorn Education, dedicated to supporting young people aged 11-16 with SEMH needs. Opened in June 2026, we provide a nurturing and inclusive environment where every student is empowered to thrive.
Our personalised curriculum builds on the National Curriculum while being tailored to each student's individual needs, strengths, and aspirations. We combine academic learning with personal development, helping students build confidence, resilience, independence, and essential life skills.
As we grow, our curriculum will remain relevant, engaging, and purposeful, with Key Stage 3 and 4 pathways offering recognised accreditation wherever possible. Our aim is simple: to help every young person overcome barriers, experience success, and build a positive future.
At Outcomes First Schools, we provide specialist education for learners who need a deeper level of understanding, expertise, and support than mainstream education can typically offer. We support students with a wide range of complex, co-occurring, and neurodivergent needs, including autism, ADHD, SEMH, speech and communication needs, dyslexia, and experiences of trauma or adversity.
We are proud to be part of OFG Education, which was officially certified as a 'Great Place to Work' for the sixth consecutive year in 2025.
Why Join Us?We place students and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to safeguarding and promoting the welfare of students and young people. All applicants will be subject to social media checks, and successful applicants will undergo a fully enhanced DBS check.

Hours: 37.5 hours per week, Monday to Friday, 8:30 AM - 4:00 PM
Salary: £23,000.00 per annum (not pro rata)
Contract: Permanent | Term Time Only, Pension scheme with options to increase contributions
"Your Wellbeing Matters" - mental health support and physical health checks
Flexible Benefits Platform (Vista), including:
Health, wellbeing, and insurance benefits
Hundreds of UK and international discounts
Cycle to Work Scheme & Electric Car Purchase Scheme
Critical illness cover
Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support

Note: We reserve the right to close the vacancy early if we receive a high volume of suitable applications.
OFG Education is committed to a fair, thorough, and efficient recruitment process in line with Keeping Children Safe in Education. While we aim to keep applicants informed throughout, OFG Education does not accept liability for any loss of earnings or other associated costs incurred by applicants due to delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.