The Administration Team Assistant is responsible for providing proactive support to an allocation of the Business Support senior management team on a range of matters including but not limited to diary management, arranging travel, expense claims and ad hoc projects. The ideal candidate for this role should be a highly organised, proactive individual who thrives in a fast-paced environment. Responsibilities/Duties

• Acting as gatekeeper including answering calls, assisting with queries by providing information or directing as appropriate.
• Diary management.
• Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites, training schedules, meetings, etc.
• Amending, converting and formatting documents and processing mark-ups; creating and amending documents in PowerPoint.
• Arranging travel, meetings and events etc. including domestic and international travel.
• Arranging internal and client meetings to include room bookings, organising training sessions and lunches.
• Managing expense claims.
• Assisting with project management tasks to ensure progress and efficiency.
• Supporting wider team members as and when needed.
• Any with other duties required to ensure a full administrative service to allocated management team from time to time.
  
  Professional and courteous manner, building and maintaining effective working relationships.
• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
• Knowledge of document management systems.
• Fast and accurate typing with excellent attention to detail.
• Ability to prioritise workload.
• Ability to self-manage and deal with conflicting priorities from different sources.
• Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
• Ability to work effectively within a team as well as independently.
• Must be flexible.
  
  Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe., Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.