This role provides proactive, high-level PA and office management support across the Newcastle and Scotland teams (Newcastle Office based). The position is central to ensuring the smooth running of the office, supporting deal activity, maintaining compliance processes, and delivering high-quality internal and external engagement. The role supports multiple Investment Directors and Managers and works closely with the wider PA network., EXECUTIVE DEAL SUPPORT & DIARY MANAGEMENT

Diary management for multiple senior Investment Executives across Newcastle & Scotland
Preparing and planning for individuals for their day/week ahead
Prioritise work effectively by virtue of urgency and importance
Coordination of calls, meetings and printing/binding materials ahead of scheduled meetings
Preparation of daily/weekly itineraries, briefing packs, and materials
Preparing investment materials, internal finance reporting, meeting minutes & presentations ensuring that documentation is in the correct format and on brand
Supporting distribution of regional and national packs (e.g. pipeline/partner packs, valuation packs, monthly portfolio packs)
Supporting wider team priorities during busy deal periods
Flexibility to take on additional responsibilities across the team
End-to-end travel coordination (frequent UK travel incl. Scotland & London)
Booking travel, hotels, restaurants, factoring in travel time for meetings and preparing full itineraries
Monitoring cost and ensuring budget alignment
Dinners, networking events, conferences, charity events & corporate hospitality
Venue sourcing, supplier management, guest list coordination and logistics
Working closely with investment team to ensure target/client engagement focus
Acting as informal "events lead" for both regions, including ideation and supplier engagement
Ensuring alignment of events with pipeline and origination activity
Table plans
Acting as main point on reception and managing front of house i.e. Reception, visitors, meeting rooms, and office presentation
Supplier coordination and ordering of office supplies
Supporting onboarding of new team members and general team wellbeing
Logging, approvals, and submission via compliance systems
Ensuring policy adherence and escalation for high-value items
Maintaining audit-ready records and supporting compliance queries
Managing approval thresholds, escalation and audit queries
Coordinating pre-approvals and follow-ups to ensure payments and approvals align with deadlines
Ensuring all mandatory training and HR requirements across the team are completed, monitored, and up to date
Processing expenses, supplier invoices, and ensuring timely approvals
Supporting regional budget tracking (including marketing/event spend)
Maintaining CRM, contact databases and pipeline information, taking an active role in managing the regional pipeline by coordinating meetings with targets and advisors, tracking deal progress, and supporting the team in staying organised and on track against origination objectives
Supporting best practice usage of internal systems
Building strong relationships internally and externally with stakeholders
Acting as key point of contact for advisors, vendors, portfolio companies and media contacts
Representing the team/business professionally at all times

Strong organisational and prioritisation skills
Advanced Microsoft Office skills
High attention to detail and accuracy
Experience supporting senior stakeholders in a fast-paced environment
Ability to manage multiple workstreams simultaneously
Some understanding of financial services
Proactive, forward-thinking and highly organised
Strong communication and relationship-building skills
Professional, flexible and adaptable approach
High levels of integrity and discretion
Team player with a collaborative mindset
Comfortable working across multiple locations and stakeholders

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