This role is a 12 month fixed term contract to provide support to the Head of Procurement and the Procurement team, managing and maintaining processes and produces, as well as, but not limited to converting Purchase Requisitions to Purchase Orders and Supplier Onboarding & Accreditation Process, Manage and Maintain the Oracle Procurement System

Monitor, manage and maintain the new supplier set-up. Verifying that use of the Supplier is justified and appropriate according to process

Manage Indexation Process: Collating and maintaining a tracker to support the Buyers in managing their scopes of work

Monitor and manage (acting as gatekeeper) the PO system ensuring that all new Requisitions/ POs are reviewed in timely manner to ensure all details are present

Challenge any inconsistency or missing data with the author. Verifying that the correct contractual documentation is in place where necessary and that it has been properly executed

Determine and advise whether a requisition/PO is the correct order method (advising BPA where not)

Checking that the extent of the procurement is within the Supplier's scope of accreditation

Contract Completion Actions are in place

CIS post execution sign-offs

Contract header set-up

BPA creation, including liaising with Logistics to correctly allocate resource codes

Updating any BPAs with Contract Variations

Assigning contract numbers

Selecting the correct workspace structure (contract/project/tender/etc)

Liaising with IT to set the workspaces up in DMS List

Co-ordinating Procurement Events such as

Supplier Day

Innovation Hub

Procurement Team Events

Providing support to the Head of Procurement and the team on

Taking minutes for meetings when asked

Complete monthly reporting pack of KPIs Ensure wider team maintain trackers to ensure reporting is up to date

Functions Database
Maintain a functional database to ensure that pipeline work is planned, expiring contracts are renewed, including the Procurement Intranet and modules of the Procurement Portal

An individual who possesses excellent organisational experience and has experience in data input and general administrative support. Knowledge of Oracle is an advantage, but not essential. As part of working with a dynamic small team having a meticulous approach to dealing issues as they arise is a must. The ability to prioritise the administrative requirements of several small departments is equally important, Educated to suitable qualification either degree or further education standard

Knowledge of railway industry rolling stock and components, ideal but not a prerequisite

Legal or commercial experience would be advantageous

Knowledge of Oracle-based system, Ability to communicate at all levels, internally and externally

Organisation and time management ability

Computer literate, including intermediate Excel knowledge essential

Porterbrook

Excellent pension scheme

Financial wellbeing support

Flexible working

Enhanced family friendly policies

Adoption & Shared Parental Leave benefits

Enhanced Armed Forces policies

Ongoing support with professional and personal development'

Long service awards

Porterbrook Star awards

Life assurance

Healthcare cash plan

25 days' annual leave + Bank Holidays + option to buy and sell up to 5 days' additional leave

Additional days annual leave for long service

Season ticket loan

Cycle to work scheme

Free parking at our Derby and Long Marston sites