Reporting to the Office Manager, the Receptionist/Administrator will provide full support to the Project Delivery Teams based at Lynton House. Responsible for front of office reception and administration duties, including greeting visitors, answering emails, handling company enquiries, booking and maintaining meeting rooms requests.

What are my responsibilities?

Welcomes on site visitors, determines nature of business and announces visitors to appropriate staff member

Monitors visitor access and issues swipe cards when required

Manage and maintain meeting room bookings

Orders, receives, and maintains office stationery stocks

Receives, sorts and routes mail to appropriate staff.

Arranging courier items when required

Receiving and issuing courier items to relevant staff

Provide administrative support to Departments as required

Housekeeping of reception, meeting rooms, post room, kitchen and goods-in areas

Coordinate any Health and Safety bulletins, visits or briefings

Any other ad hoc administrative related task as directed by placement manager., Accept a personal responsibility to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts and omissions

Take reasonable care to avoid acts or omissions that could have an environmental impact

Ensure compliance with the business procedures relative to their position

Follow emergency procedures

Wear approved protective clothing and using safety equipment when required by health and safety regulations

Use all equipment provided safely and notifying local management of any observed deficiencies or defects as soon as they become apparent

Inform management of any changes in materials, plant or processes and of any new materials, plant or processes which become apparent in the course of work that may impact on safety or the environment

Inform management of any potential improvements that could improve Siemens environmental performance

Immediately inform management of any observed hazards, injuries or dangerous occurrences, which become apparent during work

Stop work when instructed to do so and only resume or commence work when instructed it is safe to do so

Report all safety and environmental incidents and accidents

Methodical and organised with excellent communication skills

Must be customer service focused and have experience of dealing with clients

Presentable appearance at all times

Computer literate and proficient in Microsoft Word, Excel, and Outlook

Pro-active and able to work with minimal supervision

Accurate and attentive to detail

Excellent time-keeping

Self-motivated

Experience of working in a busy dynamic environment

Knowledge of rail industry would be advantageous