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Salary not available. View on company website.
Mersey Care NHS FT, Prescot, Knowsley
- Onsite working
- Part time
- Permanent
Posted today, 10 Jun
Job ref: 0c01faad351b49a7b6163dc0eea64983
Full Job Description
We take positive action to support disadvantaged groups and also particularly encourage applications from ethnically diverse, disabled and LGBTQIA+ people that are under-represented in our workforce. Furthermore we welcome applications from reservists and ex-armed forces personnel as we recognise the benefits of the values, skills, training and experience that they bring to their work with us. We encourage all applicants to share their equality information with us.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------, expected to understand the procedures and policies that apply in their department, and to operate those procedures through written and verbal communication, data or text entry and publishing, ensuring that all steps of the process are understood and followed. Their duties involve administrative processes, allocating, monitoring, prioritising and the carrying out of administrative tasks, for example data / text entry, health and safety procedures, and assisting the manager. They will liaise with service customers and assist the team to best meet the needs of the customers and the department through the application of defined processes., 1. To implement administrative tasks in a thorough, logical and repeatable way.
2. To assist the line manager with administrative processes, providing cross cover and backup for other team members including receptionists.
3. Produce all ID badges on behalf of the Trust and grant building access to ID badges, to also remove access from ID badges when instructed to do so.
4. Carry out a range of administrative tasks such as:
a. Order stationery electronically using NHS Supplies Software, maintaining adequate stocklevels
b. Accept deliveries / mail coming into the building and distribute to the relevant department
c. Deal with telephone enquiries to the department
d. Maintaining electronic meeting room bookings
e. Arrange Service Contracts visits as necessary e.g., Pest Control, service engineers
f. Filing, photocopying, laminating, sending faxes, preparation of files etc.
5. Ensure that all visitors and contractors sign in when arriving at the building, and escort visitors around the site for contractual purposes as and when required.
6. Assisting with the security of the sites i.e., fob system and keys - issuing, audit, operation of, obtaining signatures and record keeping.
7. Assisting in the maintenance of records for the department such as annual leave, training, Personal Development Plans etc., The postholder is expected to produce ID badges for all staff and manage ID badge access requests that come into the department and provide cover for reception as and when required. The postholder is
expected to understand the procedures and policies that apply in their department, and to operate those procedures through written and verbal communication, data or text entry and publishing, ensuring that all steps of the process are understood and followed. Their duties involve administrative processes, allocating, monitoring, prioritising and the carrying out of administrative tasks, for example data / text entry, health and safety procedures, and assisting the manager. They will liaise with service customers and assist the team to best meet the needs of the customers and the department through the application of defined processes.1. To implement administrative tasks in a thorough, logical and repeatable way.
2. To assist the line manager with administrative processes, providing cross cover and backup for other team members including receptionists.
3. Produce all ID badges on behalf of the Trust and grant building access to ID badges, to also remove access from ID badges when instructed to do so.
4. Carry out a range of administrative tasks such as:
a. Order stationery electronically using NHS Supplies Software, maintaining adequate stocklevels
b. Accept deliveries / mail coming into the building and distribute to the relevant department
c. Deal with telephone enquiries to the department
d. Maintaining electronic meeting room bookings
e. Arrange Service Contracts visits as necessary e.g., Pest Control, service engineers
f. Filing, photocopying, laminating, sending faxes, preparation of files etc.
5. Ensure that all visitors and contractors sign in when arriving at the building, and escort visitors around the site for contractual purposes as and when required.
6. Assisting with the security of the sites i.e., fob system and keys - issuing, audit, operation of, obtaining signatures and record keeping.
7. Assisting in the maintenance of records for the department such as annual leave, training, Personal Development Plans etc.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Please ensure you check the email account from which you apply for all correspondence. All information regarding your application will come from apps.trac.jobs not NHS Jobs.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
As a Disability Confident Employer, we offer a guaranteed interview scheme for applicants who consider themselves to be disabled who meet the minimum (essential) criteria for the role in the person specification. If you would like your application to be considered under the Trust's guaranteed interview scheme you can indicate this in the personal information section of your online application form.
Should you require a reasonable adjustment to our recruitment process please email [email protected] to ensure that measures can be put in place to support you.
We reserve the right to close any vacancies from further applications when we have received a minimum number of applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.
The Trust expects all post holders who require an enhanced DBS for their role subscribe to the DBS Update Service. You will be required to enrol for this service for a fee of £16 per year and maintain registration. Trans applicants who require a DBS check and do not want to reveal details of their previous identity can contact the DBS Sensitive Applications Team (01516761452 or email [email protected]) with their application number once they have completed their DBS application form. The team can prevent any previous identity showing on the DBS Certificate, unless the applicant has a conviction under their previous details in which case this will need to be disclosed.
Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.
Flexible working requests will be considered for all roles.
Please be advised that the use of Artificial Intelligence on applications is monitored and if you choose to use this, you must declare this on your application form.
Please note: new entrants to the NHS will commence on the first pay point of the relevant band.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to 'perfect care' - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
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