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Ministry Of Defence, Harrogate
- Onsite working
- Full time
- Permanent
Posted today, 20 Aug
Job ref: efc022da065d42f8903b27ccf097a6dd
Full Job Description
We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently - we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. With this in mind you may be required to work in line with the term time routine of the College . This is a customer facing role and there is an expectation for you to be in the office 100% of the time during term time with the option of working at least 60% of the time (3 days a week) during College Leave periods., The Ministry of Defence employs over 50,000 Civil Servants. Within that, with responsibility for an annual budget of over £10bn, the Army is a major part of the Ministry of Defence and one of its largest operating centres who employ around 12,000 Civil Servants located at over 300 locations supporting the 110K regular and reserve soldiers across the Army. This Civil Service workforce is diverse, with many different functions and professions ranging from police officers, security guards, trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff.
The Army Foundation College is the only Junior Entry basic training establishment in the British Army. It offers a mix of military training, personal development, and education for under 18s that provides them skills to succeed in the Armed Forces, and their lives beyond the military.
This position is advertised at 37 hours per week.
Please note: The successful candidate will be required to attend essential training courses which may require overnight stays., This is an excellent opportunity for someone to join our small group of MOD staff in a high-profile role. The successful candidate will be accountable for the information process in the organisation, responsible for ensuring that information is being collected, stored, distributed, used, retained, and disposed of in accordance with the law, MOD policy and local instructions., + Ensuring the management of the Unit's collaborative working environment.
+ Prepare and develop the overall information risk policy and assessment process for the Unit and keep it current and relevant.
+ Write and develop the Information Management Plan.
+ Build and maintain a Unit file plan and retention schedule and ensure timely review of information.
+ Manage the intranet pages within the Unit SharePoint.
+ Site co-ordinator and point of contact for training information input into the customised training (Training Administration Finance Management Information System (TAFMIS)) applications by the Company Clerks.
+ Production of statistical reports, using Business Objects, e.g. relating to recruit wastage.
+ Financial co-ordination for areas related to the role.
+ Manage the Units relationship with local Brigade for desk-based telephones.
+ IT Security Officer for the Unit.
+ Liaises with the AFC Contractor (Private Finance Initiative) IT team in relation to the support they provide for MOD IT system.
+ Manage the MODNET and Army Training Division Classrooms Information Infrastructure (ACII) equipment for the Site and coordinate changes to user accounts, infrastructure etc.
+ Supervise a member of contract staff who provides support in delivering the tasks above., We'll assess you against these behaviours during the selection process:
+ Managing a Quality Service
+ Communicating and Influencing
+ Leadership
+ Working Together
We only ask for evidence of these behaviours on your application form:
+ Managing a Quality Service, At application stage you will be assessed against the following:
+ Behaviour - Managing a Quality Service
+ Personal Statement - 500 word personal statement giving examples of how you have met the Essential Criteria in the Person Specification - if necessary use the STAR format.
Applications will be sifted using the above that have been chosen for this campaign.
At interview stage you will be assessed against the following:
+ Personal Statement - At interview, you will be asked experienced based questions.
+ Behaviours
o Communicating & Influencing
o Leadership
o Managing a Quality Service
o Working Together
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held via MS Teams. We endeavour to keep to these time frames, but these are subject to change around business needs.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
+ Good interpersonal skills and the ability to develop and maintain effective working relationships at all levels in the organisation to influence the delivery of outputs.
+ Ability to progress a variety of activities with minimal direction, confident at prioritising tasks and delivering quality products to tight time frames.
+ Experience/ awareness of security policies and procedures.
+ Experience/ awareness of content management systems and databases.
+ Good working knowledge of Office 365 applications (SharePoint, Outlook, Excel, PowerPoint and Word, Teams, Skype).
Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
The Army Foundation College is the only Junior Entry basic training establishment in the British Army. It offers a mix of military training, personal development, and education for under 18s that provides them skills to succeed in the Armed Forces, and their lives beyond the military.
This position is advertised at 37 hours per week.
Please note: The successful candidate will be required to attend essential training courses which may require overnight stays., This is an excellent opportunity for someone to join our small group of MOD staff in a high-profile role. The successful candidate will be accountable for the information process in the organisation, responsible for ensuring that information is being collected, stored, distributed, used, retained, and disposed of in accordance with the law, MOD policy and local instructions., + Ensuring the management of the Unit's collaborative working environment.
+ Prepare and develop the overall information risk policy and assessment process for the Unit and keep it current and relevant.
+ Write and develop the Information Management Plan.
+ Build and maintain a Unit file plan and retention schedule and ensure timely review of information.
+ Manage the intranet pages within the Unit SharePoint.
+ Site co-ordinator and point of contact for training information input into the customised training (Training Administration Finance Management Information System (TAFMIS)) applications by the Company Clerks.
+ Production of statistical reports, using Business Objects, e.g. relating to recruit wastage.
+ Financial co-ordination for areas related to the role.
+ Manage the Units relationship with local Brigade for desk-based telephones.
+ IT Security Officer for the Unit.
+ Liaises with the AFC Contractor (Private Finance Initiative) IT team in relation to the support they provide for MOD IT system.
+ Manage the MODNET and Army Training Division Classrooms Information Infrastructure (ACII) equipment for the Site and coordinate changes to user accounts, infrastructure etc.
+ Supervise a member of contract staff who provides support in delivering the tasks above., We'll assess you against these behaviours during the selection process:
+ Managing a Quality Service
+ Communicating and Influencing
+ Leadership
+ Working Together
We only ask for evidence of these behaviours on your application form:
+ Managing a Quality Service, At application stage you will be assessed against the following:
+ Behaviour - Managing a Quality Service
+ Personal Statement - 500 word personal statement giving examples of how you have met the Essential Criteria in the Person Specification - if necessary use the STAR format.
Applications will be sifted using the above that have been chosen for this campaign.
At interview stage you will be assessed against the following:
+ Personal Statement - At interview, you will be asked experienced based questions.
+ Behaviours
o Communicating & Influencing
o Leadership
o Managing a Quality Service
o Working Together
Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held via MS Teams. We endeavour to keep to these time frames, but these are subject to change around business needs.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
+ Good interpersonal skills and the ability to develop and maintain effective working relationships at all levels in the organisation to influence the delivery of outputs.
+ Ability to progress a variety of activities with minimal direction, confident at prioritising tasks and delivering quality products to tight time frames.
+ Experience/ awareness of security policies and procedures.
+ Experience/ awareness of content management systems and databases.
+ Good working knowledge of Office 365 applications (SharePoint, Outlook, Excel, PowerPoint and Word, Teams, Skype).
Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years' service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
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Ministry Of Defence
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