The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

Production of documents and reports using computer based systems.
Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.
Absence management recording
Vetting administration and co-ordination
Appraisal, reward and recognition recording
Gift & Hospitality register updating
Training administration
Maintaining up to date divisional organisational charts
Health & Safety administrative support
Change requests processing
Local information management using established Probation systems
Quantum point of contact
I-Proc (requests)
Assisting with the design, development and maintenance of computerised and manual records
To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes
Processing and recording documents in relation to goods and services
Administering room bookings, meetings and events
Responding to external and internal telephone enquiries and personal callers
Hire Car Booking administration
General Office Administration
Handling printing requests
Circulating Alert office notifications as required
To use keyboard skills to produce and present documentation effectively
To respond to correspondence and queries as required
To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
To organise and store efficiently paper based information o To deal with sensitive and confidential data in accordance with data protection requirements
To work closely with Shared Services to ensure appropriate protocols and procedures are followed
Providing information, feedback and advice
Influencing and persuading
Participate in meetings where appropriate
Using appropriate skills, styles and approaches
Manage own resources and professional development

Changing and Improving
Leadership
Working Together
Managing a Quality Service
Delivering at Pace
Experience of providing a wide range of business service support activities
Previous administrative experience
NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)

The MoJ offers a range of benefits:
A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
To Transformative Business Services (0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
To the Civil Service Commission (details available here)

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