The Patient Pathway Team Leader is responsible for coordinating and maintaining the delivery of an efficient and professional administration support service within Blenheim Head and Neck service. They will be required to provide line management, supervision and support to all Patient Pathway Administrators, Assistant Patient Pathway Administrators and Receptionists within the Blenheim Head and Neck department.,

Provide primary administrative support to the Service Manager and named Consultant/s, clinical staff and all patients under their care, including diary administration, correspondence support and other administrative duties as required.
Use of the digital transcription system (Dragon) to produce clinical correspondence to inform referrers, patients and other relevant parties of patient pathway progress. In doing so, produce correspondence that is of high quality and conforms to the national target of 7 working days (48 hours for oncology) from the point of clinical delivery/decision.
Support patients under the Clinicians care by administering where appropriate relevant diagnostic investigations and expediting where appropriate in line with the 6 week diagnostic pathway and 18 week RTT pathway.
To work with the Service Manager and Patient Pathway Administrators with the continuous management of the Cancer Patient Tracking List/s(PTL) to ensure compliance with Cancer and Elective access standards., To directly line manage and supervise the Patient Pathway Administrators, Assistant Patient Pathway Administrators and Reception Supervisor within the Directorate providing training, support and supervision under the guidance of the Service Manager.
To manage sickness absence and annual leave requests of the assigned administration teams ensuring sufficient service cover is provided at all times.
To ensure that Statutory and Mandatory training of the assigned administration teams are up-to-date and annually updated. To ensure any further training required for their role is available and supported.
Annually appraise the assigned members of the administration teams ensuring any performance or development requirements are instigated or addressed accordingly.
To be familiar with HR policies and take a lead role investigating, identifying and implementing disciplinary procedures where appropriate. To monitor and maintain standards of performance.
In conjunction with the Service Manager implement the performance and management policy with relation to staff disciplinary management.
To attend and take minutes of the monthly Specialty/Business Meetings whilst contributing with verbal updates on transcription, staffing, and any other relevant information.
To deliver formal monthly administration team meetings that are minuted.
To attend meetings that has relevance to the administrative and clerical staff within the department.
Take responsibility for ensuring that admin and clerical staff are aware of trust policies and assist in the development of local policies within own area.
To attend and contribute to the weekly specialty PTL meetings.
To be responsible for management of stationary orders and other equipment required for the administration team.
To have the ability to construct and manipulate highly complex information such as Transcription reports, RTT performance, etc.
Any other duties at the request of the Service Manager, which may be needed to fulfil the objectives of the post, which are appropriate to the grade.
Attend the specialty and governance meetings and take minutes as and when required.
Lead on recruitment and retention using the Trust's NHS recruitment system (TRAC).
Deal with patient PALS verbally, via email and via the telephone.
Ensure return to work interviews (RTWIs) are completed in a timely fashion.
Be flexible in your approach to work, such as covering other job roles at an appropriate grade or site, and to include varying working hours to ensure the service maintains a minimum level of cover during its core hours of 07.30-17.30., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

People management experience, preferably within an NHS environment.
Experience working within an NHS environment
Secretarial and administration experience
Communicating with members of the public
Experience of dealing with 'highly complex/complex information etc
Experience working with clinicians
An understanding of the knowledge and skills framework (KSF)
Knowledge of Cancer Access standards

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