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Operations Administrator
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Welsh Blood Service, Pontyclun, Rhondda Cynon Taf - Rhondda Cynon Taf
- Part time
- Permanent
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Posted 2 days ago, 10 Sep
Operations Administrator
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Welsh Blood Service, Pontyclun, Rhondda Cynon Taf - Rhondda Cynon Taf
- Part time
- Permanent
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Posted 3 days ago, 9 Sep
Reception Team Member
£13
Whitbread Plc, Lower Porthkerry, Bro Morgannwg - the Vale of Glamorgan
- Part time
- Permanent
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Posted 5 days ago, 7 Sep
Admin & Clerical Officer
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Cwm Taf Morgannwg University Health Board, Pontyclun, Rhondda Cynon Taf - Rhondda Cynon Taf
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- Temporary
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Posted 6 days ago, 6 Sep
Business Support Officer ...
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neway international, Barry Island, Bro Morgannwg - the Vale of Glamorgan
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Posted 1 week ago, 3 Sep
Nursing Administrator/Rec...
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Velindre Cancer Centre, Adamsdown, Caerdydd - Cardiff
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- Permanent
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Posted 1 week ago, 3 Sep
Youth Justice and Early S...
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VALE OF GLAMORGAN COUNCIL, Barry Island, Bro Morgannwg - the Vale of Glamorgan
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Posted 2 weeks ago, 23 Aug
Directorate Support Offic...
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Aneurin Bevan University Health Board, Pontnewydd, Tor-faen - Torfaen
- Part time
- Permanent
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Posted 3 weeks ago, 22 Aug
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Welsh Blood Service, Pontyclun, Rhondda Cynon Taf - Rhondda Cynon Taf
- Onsite working
- Part time
- Permanent
Posted 2 days ago, 10 Sep
Job ref: 446c5074b85f48e0b0d306fae25ef517
Full Job Description
The Operations Support Assistant will provide comprehensive administrative support to the South Wales Operational Management team. This will include the organisation and co-ordination of meetings, minute taking, and inputting staffing data onto relevant systems, collating figures and information for use in reports and coordinating and disseminating information to a range of internal and external contacts. The post holder is required to communicate and liaise with a wide range of internal and external stakeholders and produce work to deadlines whilst ensuring compliance with Welsh Blood
Service policies. This is a key supporting role in the effective running of the South Wales sites, which includes acting as the facilities, transport and stores link for South Wales as part of the core duties.
The post holder must be able to plan and organise their own workload efficiently using initiative and have the ability to prioritise work and to respond appropriately. The post holder will be expected to adopt a flexible approach when the needs of the service and will be required to travel independently between the South Wales bases.
English and/or Welsh speakers are equally welcome to apply., Make and receive phone calls and communications, which may be complex or sensitive, using initiative and judgment when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed and action taken.
Organises the electronic diary for visits and training, using knowledge and judgment of current issues to resolve conflicting commitments.
Ensures effective communication between departments and provides information and advice in a timely manner
Liaises with the Welsh Blood Service facilities and stores teams to ensure effective coordination and enablement of deliveries across the South Wales sites.
Communicates with operational managers and collection team supervisors on a daily basis
Liaises with other departments i.e. QA Labs and IT in relation to GMP critical equipment
Liaises with the Transport Department to resolve queries and issues as they occur
Manages and maintains local administrative systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Point of contact for liaison with IT in the management of replacement / repairs for team equipment
Point of contact with external organisations for calibration and servicing of GMP critical collections equipment
Point of contact for contracts with external organisations
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
As a division of Velindre University NHS Trust, the Welsh Blood Service (WBS) is an amazing place to work and develop your career. Our caring and motivated staff are designing, developing and delivering improvements, which will enable the WBS to strive towards its vision of working with our staff & the people of Wales to deliver an easy to use, safe and sustainable service for blood and stem cell donation.
As a trusted healthcare provider, we work tirelessly to maintain the highest standards of quality, safety and donor experience.
We are currently embarking an ambitious 5 year strategy called "WBS Futures" where we have set out our vision for blood and transplant services in Wales for the next 5 years. It sets out where we are now, where we want to be in 2028 and the steps we will take to get there.
You can read more about our strategy here: www.welsh-blood.org.uk/welsh-blood-service-strategy-2023-2028
WBS is a committed equal opportunities employer.
Take a look at what we do. Our dedicated career pages can be found at https://welsh-blood.org.uk/careers/
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form., Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Service policies. This is a key supporting role in the effective running of the South Wales sites, which includes acting as the facilities, transport and stores link for South Wales as part of the core duties.
The post holder must be able to plan and organise their own workload efficiently using initiative and have the ability to prioritise work and to respond appropriately. The post holder will be expected to adopt a flexible approach when the needs of the service and will be required to travel independently between the South Wales bases.
English and/or Welsh speakers are equally welcome to apply., Make and receive phone calls and communications, which may be complex or sensitive, using initiative and judgment when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed and action taken.
Organises the electronic diary for visits and training, using knowledge and judgment of current issues to resolve conflicting commitments.
Ensures effective communication between departments and provides information and advice in a timely manner
Liaises with the Welsh Blood Service facilities and stores teams to ensure effective coordination and enablement of deliveries across the South Wales sites.
Communicates with operational managers and collection team supervisors on a daily basis
Liaises with other departments i.e. QA Labs and IT in relation to GMP critical equipment
Liaises with the Transport Department to resolve queries and issues as they occur
Manages and maintains local administrative systems, ensuring that information is appropriately and securely stored, filed and retrievable whilst adhering to information governance guidelines to protect personal information.
Point of contact for liaison with IT in the management of replacement / repairs for team equipment
Point of contact with external organisations for calibration and servicing of GMP critical collections equipment
Point of contact for contracts with external organisations
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
As a division of Velindre University NHS Trust, the Welsh Blood Service (WBS) is an amazing place to work and develop your career. Our caring and motivated staff are designing, developing and delivering improvements, which will enable the WBS to strive towards its vision of working with our staff & the people of Wales to deliver an easy to use, safe and sustainable service for blood and stem cell donation.
As a trusted healthcare provider, we work tirelessly to maintain the highest standards of quality, safety and donor experience.
We are currently embarking an ambitious 5 year strategy called "WBS Futures" where we have set out our vision for blood and transplant services in Wales for the next 5 years. It sets out where we are now, where we want to be in 2028 and the steps we will take to get there.
You can read more about our strategy here: www.welsh-blood.org.uk/welsh-blood-service-strategy-2023-2028
WBS is a committed equal opportunities employer.
Take a look at what we do. Our dedicated career pages can be found at https://welsh-blood.org.uk/careers/
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form., Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1994, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
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