Executive Assistant

Location: Plymouth City Centre (Hybrid – 1 day per week in the office, more if preferred)
Salary: £30,000 – £35,000 per annum
Hours: 37 hours per week (Monday–Friday, flexible working available)
Contract: 6-month initally with strong potential to become permanent
Start Date: ASAP

About the Role

We are seeking a highly organised and proactive Executive Assistant on behalf of our client to provide comprehensive support to the Chief Executive and Executive Leadership Team (ELT). This is a pivotal role, ensuring the smooth running of executive operations, governance processes, and key organisational activities.

This is an excellent opportunity for an experienced EA who thrives in a fast-paced environment and enjoys working at a senior level with a high degree of autonomy.

Key Responsibilities

Executive Support

Provide high-level administrative support to the CEO and ELT, including complex diary management

Coordinate meetings, events, and travel arrangements

Prepare briefings, presentations, and formal communications

Act as the first point of contact for the CEO, managing correspondence and enquiries

Maintain and oversee organisational calendars and scheduling

Governance & Board Support

Organise and support Board and Committee meetings (agenda preparation, minute-taking, action tracking)

Coordinate Board papers and ensure timely distribution

Maintain governance documentation and Board portals

Support compliance with Companies House, Charity Commission, and other regulatory requirements

Assist with trustee appointments, inductions, and Board development

ELT Coordination

Coordinate ELT meetings, including agendas, minutes, and follow-up actions

Monitor progress against organisational priorities and workplans

Support cross-functional communication and project coordination

Wider Administration

Support organisation-wide events and key business activities

Maintain accurate records, reports, and documentation

Assist with ongoing projects and business improvements

About You

Essential Skills & Experience

Experience providing executive or senior-level administrative support

Exceptional organisational and diary management skills

Experience preparing agendas, taking minutes, and managing action logs

Strong ability to handle confidential information with discretion and professionalism

Excellent written and verbal communication skills

Advanced IT skills, including Microsoft Office and digital collaboration tools

Confidence using AI-assisted tools to improve efficiency

Comfortable working in a hybrid/remote environment

Desirable

Experience within a charity, not-for-profit, or public sector organisation

Understanding of governance and regulatory requirements

Experience supporting Boards or senior leadership teams

Personal Attributes

Proactive, self-motivated, and able to work independently

Calm, adaptable, and able to manage competing priorities

Strong attention to detail and commitment to quality

Collaborative, with excellent interpersonal skills

Professional and credible, with the ability to build trusted relationships

Why Apply?

Hybrid working with flexibility to suit your lifestyle

Opportunity to work closely with senior leadership and influence organisational effectiveness

Varied and impactful role within a purpose-driven environment

Potential for a long-term, permanent opportunity

If you’re an experienced Executive Assistant looking for your next challenge, we’d love to hear from you.
Please APPLY today or contact Chelsea Goodman in the Pertemps Plymouth office.

👉 Apply now for an immediate start.

1 Pa jobs in Plymouth