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Premier Foods, St Julians, St. Albans
- Remote working
- Full time
- Permanent
Posted 1 week ago, 17 May
Job ref: 1e8ab847c30b436d99a153beb598594c
Full Job Description
- Act as the main point of contact for both internal and external people wishing to contact Directors and key individuals within their departments. Ensure that queries are dealt with effectively, taking the initiative to identify and handle issues that arise on their behalf.
- Ensure communication lines are effective with the other ELT members, direct reports, and colleagues around the business so that relevant information is shared.
- Prioritise correspondence/information/reports providing responses where appropriate.
- Assist Director's Senior Leadership Teams with any ad hoc requests and tasks as and when required.
- Diary management:
- Scheduling of meetings and events to ensure Director's time is optimised.
- Ensure forward planning of calendars and resolve conflicting issues.
- Ensure any pre-reads are available prior to the meeting.
- Ascertain whether meetings are virtual or face to face. Ensure Zoom links / meeting room are booked and added to the invite.
- Ensure room set up is arranged in advance with the Facilities Team.
- Liaise with IT Department regarding AV requirements.
- Organise refreshments and catering for meetings as and when required.
- For external visitors, liaise with the Reception Team to organise onsite parking (if required) and visitor's passes.
- Prioritise the Director's commitments, allowing sufficient time for preparation, delegation, and review of critical activity.
- Attend weekly PA meetings to discuss diary planning and scheduling in line with other ELT's availability.
- Travel Management:
- Liaise with our Travel Management Company to source and organise both domestic and international travel.
- Source and organise hotel bookings.
- Check visa requirements and organise accordingly.
- Arrange taxis or car hire (as required).
- Add travel details and booking confirmation to the Director's calendar.
- Produce a detailed travel itinerary for Director and share with each traveller.
- Check-in for flights on behalf of Director.
- Raise purchase orders, and other types of payments (BACS, credit card) for Director and their teams, following the company process. Liaise with the Accounts Payable Team where necessary.
- Set up new suppliers following adhering to our internal procedure.
- Ensure Directors' monthly cash and credit card expenses are submitted within the required timescale, with accompanying receipts and a detailed explanation.
- Submit Directors monthly mileage returns through the company portal within the required timescale. Ensure all documentation within their profile is up-to-date (ie; Tax, Insurance, MOT).
- New Starter Onboarding:
- Liaise with the IT Department to arrange the necessary hardware, software, and systems access.
- Liaise with new starter to gain their home office set up requirements and place any orders for office furniture and equipment if required.
- Produce an induction programme of meetings for the new starter with relevant colleagues within the business Specific to Operations:
- Arrange quarterly Strategic Agenda Reviews, including sourcing offsite venues, hotel accommodation, restaurants (private dining where necessary), catering requirements throughout the meeting, AV equipment and any other ad-hoc requests.
- Liaise with Factory General Managers to arrange Operations Reviews, Site Reviews and any other Ops related meetings throughout the year, including hotel and restaurant requirements where required. Specific to Procurement:
- Manage Procurement inbox, answering queries and forwarding emails to relevant departments.
This is a fantastic opportunity for an experienced PA to provide a comprehensive and confidential PA and administrative support service to Directors and their direct reports (where necessary), so that an efficient and smooth-running operation is achieved. Do you offer... - Previous PA and administrative experience supporting senior management.
- Well developed IT / computer skills, i.e. Outlook, Word, Excel, PowerPoint, OneDrive. SAP desirable.
- Good education to at least GCSE standard or equivalent.
- Excellent written and verbal communication skills.
- Previous experience of team work and a willing and supportive style.
- Previous experience of working in the FMCG industry an advantage but not crucial
Premier Foods is one of Britain's biggest listed food companies, employing over 4,000 colleagues at 13 manufacturing sites and offices up and down the country. Many of our brands have been part of UK life for more than a century and you'll find them in 90% of British households. At Premier foods we believe in inclusion, authenticity and individuality. We aim to ensure all existing and future colleagues are given equitable opportunities and are respected, valued and encouraged to bring their true authentic selves to work no matter who they are, what they look like, who they love or what they believe in. Our culture is one where everyone is welcome. Premier Foods - Permanent
- Full-time
- 7 hours ago PA to the Chief Supply Chain Officer and his respective senior team Permanent Based in St Albans/Hybrid WFH PA to support the Chief Supply Chain Officer and his respective senior team including the Director of Procurement Permanent Based in St Albans/Hybrid 50% WFH/Office,
- Competitive salary
- 25 days holiday, with the option to purchase more
- Up to 7.5% pension
- Life assurance
- Wide range of online and in-house training
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