Business Administrator

Benefits

Competitive salary of £27,000 - £30,000
Annual company bonus of up to 10.7%
Employer pension contribution of 10.7%
Private healthcare scheme
Employee Assistance Programme (EAP)
26 days annual leave plus bank holidays
Option to purchase additional holiday
Career development opportunities
Supportive and collaborative working environment
Potential for hybrid working following successful onboarding

The OpportunityWe are recruiting for an experienced Business Administrator to join a busy and growing organisation. This is a varied position that combines administration, finance support, customer account management, purchasing and facilities coordination.

SAP experience is essential for this role. You will play a key part in ensuring business processes run smoothly across invoicing, purchase orders, customer accounts, reporting and operational administration. The successful candidate will work closely with internal departments and external stakeholders, supporting the day-to-day financial and administrative functions of the business.

This is an excellent opportunity for a highly organised administrator who enjoys working across multiple business functions and is confident using SAP in a fast-paced environment.

Key ResponsibilitiesSAP & Business Systems Administration

Maintain accurate customer, supplier and job data within SAP and other internal systems
Reconcile system information and investigate data discrepancies
Ensure completed activities are processed correctly and transferred within SAP
Support users with system-related queries and data updates
Assist with reporting and process improvements to enhance accuracy and efficiency

Sales Orders & Invoicing

Process and monitor sales orders within SAP
Review and investigate any order or invoicing issues
Ensure invoices are issued accurately and in a timely manner
Monitor outstanding billing activities and follow through to resolution
Support month-end invoicing deadlines and reporting requirements

Accounts Receivable & Credit Control

Manage finance-related enquiries through shared inboxes
Upload invoices to customer portals where required
Monitor aged debt reports and proactively chase overdue payments
Maintain positive relationships with customers whilst ensuring payments are received on time
Investigate and resolve account queries efficiently

Customer Account Management

Set up and maintain customer accounts within SAP
Support new account creation and updates to customer records
Monitor customer credit limits and ensure accounts remain compliant
Assist with cash allocation and payment reconciliation activities
Ensure customer information remains accurate and up to date

Purchasing & Supplier Administration

Create and manage purchase requisitions and purchase orders within SAP
Support goods receipting processes to ensure suppliers are paid on time
Resolve supplier invoice queries and investigate any discrepancies
Liaise with suppliers and internal departments regarding purchasing requirements
Maintain accurate purchasing records and documentation

Month-End Support

Assist with month-end reporting and administrative activities
Prepare information to support financial reconciliations and accruals
Ensure all relevant transactions have been processed before reporting deadlines
Investigate and resolve month-end queries promptly
Produce reports and supporting documentation as required

Facilities & Office Administration

Coordinate servicing, maintenance and statutory compliance activities
Support the management of company vehicles, including MOTs, servicing and associated administration
Maintain office supplies and manage relationships with service providers
Assist with general office administration and facilities-related requirements
Ensure records and compliance documentation are accurately maintained

What We're Looking ForEssential

Previous experience in a Business Administrator, Finance Administrator, Sales Administrator or similar role
Strong SAP experience is essential
Experience processing invoices, purchase orders and customer account administration
Excellent organisational skills with the ability to prioritise a varied workload
Strong attention to detail and accuracy
Confident using Microsoft Office, particularly Excel
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Problem-solving mindset with a proactive approach

Desirable

Experience within finance, procurement or commercial administration
Knowledge of credit control and accounts receivable processes
Experience supporting month-end activities
Understanding of purchasing and supplier management processes
Experience working in a fast-paced operational environment

Personal AttributesThe successful candidate will be:

Driven and results-focused
Proactive and self-motivated
Highly organised with excellent time management skills
A strong communicator who can build relationships across all levels
Adaptable and comfortable managing multiple priorities
Committed to delivering a high standard of customer service
Confident working with data and business systems

Apply TodayIf you are an experienced Business Administrator with strong SAP knowledge, looking for a varied and rewarding role with excellent benefits and long-term career prospects.

1 Admin jobs in Oxford, City Of Stoke-On-Trent