Introduction

The Accounts Apprentice will support the Finance Team in delivering accurate financial services across the organisation while undertaking a recognised Accounts Apprenticeship qualification. The role provides an opportunity to gain practical experience in financial administration, accounting processes, and business finance operations.

About the Employer

Dudley College of Technology is a further and higher education college based in Dudley, England. The college's history dates to 1862, when the Dudley Public Hall and Mechanics Institute was first built. Since that date the college has continued to provide technical and vocational education. Now forming the Dudley Learning Quarter, and the Brierley Hill Learning Quarter the college has expanded across the borough and is one of the most successful further education colleges in the UK, providing a wide range of education and training programmes across the West Midlands, with inspirational facilities in which our students can access world-leading technology, we are at the forefront of Further Education. The college continues to invest in its learning environment to provide outstanding facilities to its students. Enrolling around 12,000 students each year across a wide range of academic and vocational programmes, on both a full and part-time basis our provision continues to develop as a response to the ever-changing skills agenda. The college offers courses in a wide range of subject areas and provides education and training for apprentices, advanced apprentices, and work-based adults. The college has extensive links with employers on a local, regional, and national basis offering a diverse range of business improvement and employee skills updating programmes. The college also offers a number of employability programmes to help adults return to work.

What You'll Do

Main duties and responsibilities:

Process purchase invoices and ensure accurate coding and recording
Assist with sales invoicing and credit control activities
Support the maintenance of financial records and filing systems
Process expense claims and staff reimbursements in line with company policies
Assist with maintaining supplier and customer account information
Help reconcile bank accounts and financial transactions
Assist with month-end processes and financial reporting activities
Support cash management and monitoring of income and expenditure
Prepare financial data and reports for review by senior finance staff
Assist with budgeting and forecasting exercises as required
Learn and use financial systems and accounting software effectively
Maintain confidentiality and security of financial information
Support compliance with financial policies, procedures, and regulatory requirements
Ensure accurate record keeping and audit readiness
Respond professionally to finance-related queries from colleagues, customers, and suppliers
Build positive working relationships across the organisation
Provide administrative support to the Finance Team as required
Attend all required apprenticeship training sessions
Complete coursework, assessments, and portfolio evidence within agreed timescales
Apply learning from the apprenticeship programme within the workplace
Work towards achieving the apprenticeship qualification
Adhere to organisational policies and procedures
Promote equality, diversity, and inclusion
Undertake any other reasonable duties commensurate with the role and level of responsibility

Standard for all Jobs:

To perform services not only for the college but also for any subsidiary as required
To take a proactive role in the identification of personal and group training and developmental needs which support college objectives and to actively participate in the fulfilment of identified training and development needs
To contribute promotional activities both inside and outside the college and to assist in the production of promotional and publicity materials as required
To operate at all time within both the spirit and the practice of the college Equal Opportunities policies
To be aware of and work with due regard to safety and safe practice. To meet statutory requirements and to report any hazards / unsafe practices or incidents as appropriate
To represent the college in the best light at all times
To maintain such records and undertake administrative duties as may be determined by the college
To carry out any other duties in connection with the appointment which may be reasonably determined from time to time by the College Principal or line manager
This job description is intended to provide a guide to the general duties and responsibilities of the specified post and to set in context the framework within which the post holder will operate
It should not be regarded as a legal document nor a set of conditions of service
The job description sets out the main duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the post
Such variations are common occurrences and cannot of themselves justify a reconsideration of the grading of the post
This job description will be reviewed regularly and may be varied in the light of the business needs of the college

Training Outcome

Career Prospects - Manager Positions
In addition, transferable skills to different departments
There may also be opportunities in technical professional support roles too

Skills Required

Communication skills
IT skills
Attention to detail
Organisation skills
Number skills
Analytical skills
Team working
Initiative
Microsoft office
Good written English
Ability to prioritise
Basic understanding of maths

Qualifications

Essential - GCSE - English - 4/C/Functional Skills Level 2
Essential - GCSE - Maths - 4/C/Functional Skills Level 2
Desired - A Level - Business/Finance/Accounting - Pass, Merit or Distinction
Desired - T Level - Business/Finance/Accounting - Pass, Merit or Distinction
Desired - BTEC - Business/Finance/Accounting - Pass, Merit or Distinction

Course Information

Course: Accounts or finance assistant (level 2)

Level: 2

Route: Legal, finance and accounting

Apprenticeship Level: Intermediate

Working Arrangements

Working Week: Monday - Friday between 8.30am - 5.00pm. However, hours can be discussed at interview - earlier start times and later finishing times may be required on occasions - so flexibility is desirable.

Expected Duration: 1 Year

Number of Positions Available: 2

Training Provider: DUDLEY COLLEGE OF TECHNOLOGY

This employer is part of the Disability Confident scheme, committed to employing disabled people.

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