Chanel is looking for a highly organised, detail-oritented, proactive Administrative Assistant to support the Arts, Culture & Heritage office. This role is pivotal in ensuring seamless day-to-day operations, with a strong emphasis on executive scheduling, travel coordination, expense management, and administrative excellence across the department., Executive Support:

Work under the direction of the Chief of Staff - Arts, Culture & Heritage to manage complex calendars, including scheduling internal and external meetings across time zones.
Update, maintain and evolve the event invitation tracker.
Ensure appropriate food and beverage provisions are available for scheduled meetings and executive gatherings.
Make sure meetings are kept to time and that all preparatory materials have been gathered and communicated ahead of time.
Organise and plan detailed travel itineraries, including flights, accommodations, visas, and ground transport.
Process expense reports in a timely and accurate manner, ensuring compliance with internal policies for the President of Arts, Culture & Heritage, as well as other team members.
Proactively maintain contact databases, distribution lists, and shared team resources.
Handle the mailing process for internal publications as well as Christmas gifting and cards.
Ensure confidentiality and discretion in all matters related to the Arts, Culture & Heritage office.
Collaborate with other assistants and departments to ensure alignment and continuity.
Proactively identify and implement process improvements to enhance administrative workflows, especially by considering how AI could bring more efficiency., PLEASE NOTE: When attaching your CV or work examples it is very important that you name your files to include your name and not just "cv.doc" or "curriculum vitae.docx" or "my_illustration.jpg". Instead use a format like this "joe_bloggs_cv.docx"

Proven experience in an administrative role.
Exceptional organisational and time-management skills.
Detail-orientation is paramount to succeed in this role.
Proficiency with PowerPoint and Excel, Concur Travel & Expenses, and calendar management tools
Discretion, diplomacy, and a proactive mindset
Strong adherence to business ethics and compliance policies.
Strong written and verbal communication in English. Notions of French will be appreciated.
Ability to build productive working relationships across all levels and teams, globally and locally
Knowledge of AI is a plus

1 Chanel jobs in England & Wales