Introduction

We are seeking a motivated and well-organised Events Assistant Apprentice to join a university campus team, where you will play a vital role in supporting the planning and delivery of a diverse calendar of events whilst studying for a Level 3 qualification as an Events Assistant.

About the Employer

TrAC Futures is a DfE approved Flexi Job Apprenticeship Agency who will employ you for the duration of the apprenticeship and pay your salary. You should be aware that you will be placed with a host employer but you will not be employed by them. Your placement may change during the course of your apprenticeship but TrAC will employ you throughout, as well as continuing to support you into employment or further learning at the end of your apprenticeship.

What You'll Do

We are seeking a motivated and well-organised Events Assistant Apprentice to join a university campus team engaged in Life Sciences, where you will play a vital role in supporting the planning and delivery of a diverse calendar of events. This is an exciting opportunity for someone who is enthusiastic about event planning, communications, and creating engaging experiences.

The apprentice will work alongside experienced event professionals and gain hands-on experience across all stages of the event lifecycle – from early-stage planning and venue research to on-the-day coordination and post-event evaluation. The role will give the opportunity to learn how successful events are delivered in partnership with multiple stakeholder collaborators. This could include sessions such as the delivery of in-person and virtual workshops, employer or investor engagement events, marketing campaigns, and more. The role will support the communications with key stakeholders across Cambridge, help to promote events through online and offline channels, write social media posts and play a central role in making sure that all events and communications run smoothly. Whether it is preparing attendee lists and biographies and signage, supporting virtual breakout rooms, liaising with speakers and caterers, or providing a warm welcome at registration, you’ll be at the heart of the team making it all happen.

This apprenticeship is ideal for someone with a positive attitude and a willingness to learn. You’ll be supported every step of the way and encouraged to contribute your ideas, take the initiative, and develop your own professional confidence in a fast-paced and supportive environment.

Key Responsibilities

Support the planning, coordination, and delivery of internal and external events, spanning political visits, campus enlivenment activities and investor engagement
Liaise with suppliers, venues, speakers, and delegates, whilst building rapport and trust
Draft and send invitations, manage RSVP lists, and monitor attendance
Assist with digital event promotion via email, social media, and internal platforms
Prepare materials, signage, name badges, and event kits
Attend in-person and online events to provide logistical and customer service support
Collect feedback using a variety of methods and help evaluate event success
Keep accurate records, update databases, and support reporting
Involvement in the preparation, management and reconciliation of event budgets
Take the initiative to pose effective questions to colleagues and suppliers
General administrative duties, as required

The apprentice will need to have:

An interest in the Health and Life Sciences sector
Effective communication and problem-solving skills
Computer skills, including a basic understanding and experience in the use of Microsoft programmes - Outlook, Word, Excel, PowerPoint
Positive attitude, an eye for detail, an inquisitive nature, creativity, and independence

Training Outcome

There will be an opportunity to move into full-time employment on successful completion of the apprenticeship.

Skills Required

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Physical fitness

Qualifications

Essential - GCSE - English - 4/C
Essential - GCSE - Maths - 4/C

Course Information

Course: Event assistant (level 3)

Level: 3

Route: Sales, marketing and procurement

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday - Friday, 9.00am - 5.00pm.

Expected Duration: 1 Year 6 Months

Training Provider: GINGER NUT MEDIA LIMITED

This employer is part of the Disability Confident scheme, committed to employing disabled people.

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