Responsible for reviewing and reconciling purchase ledger accounts, inputting invoices, resolving queries (internal and external) and processing payments to external suppliers. Support the wider finance team including assisting with sales ledger, general ledgers and ad-hoc requests. Previous purchase ledger (including foreign suppliers and VAT/Duty experience is essential., STRATEGY/ PLAN:

Ensure that the purchase ledger is maintained to a high level. This includes the set-up of new accounts, supplier account maintenance, prompt resolution of queries and ensuring that payments are made within terms. This will include resolving delivery or account issues.
Liaising with suppliers, warehouse team and the procurement team on invoices, deliveries and account queries in a professional manner and resolving where possible.
Working closely and collectively within the finance team, providing support when and where needed.
Maintaining strong working relationships with all departments of the business especially procurement and warehouse.
Maintaining and building on relationships with suppliers.
Working well within the finance team at Pro Tiler Tools as well as the wider Topps Group.
Managing day to day communications with the management team.
Processing of supplier invoices ensuring costs and quantities are verified to purchase orders / delivery notes.
Seeking approval of non-stock invoices and processing to correct nominal ledger codes.
Making sure that all deliveries sent directly from the supplier to customer are correct.
Notifying the supplier of any damages, pricing issues or missing items on a timely manner (working closely with Procurement).
Reconciling all supplier statements monthly, ensuring that payments are made within agreed terms. Making sure missing invoices are received and documented before the ledgers are closed for the period.
Prepare routine weekly and monthly payment runs.
Process foreign invoices (in currency) and prepare foreign payment schedule (including future payments)
Prepare the quarterly VAT return and maintain detail import duty reconciliations (including duty deferment accounts)
Initiate and implement procedural changes for continuous improvement (key focus)
Work with strict month end timetables for group reporting.
Provide cover within the finance team during busy periods and may include some aspects (and not limited too) sales ledger, purchases ledger, general ledger, cash and bank reconciliation, foreign invoices, compliance and audit and ad-hoc finance tasks as per business / departmental needs.
Collaborate freely with all departments within the organisation to align operational goals with overall organisational objectives
Heads of departments at Pro Tiler Tools including MD
Warehouse Supervisors and Warehouse Operatives
Procurement team
External suppliers

Strong purchase ledger control process and dealing with suppliers
Excellent organisational, time-management and decision-making skills
Great attention to detail
Advanced knowledge of Microsoft Office programs including Excel and Outlook
Strong verbal and written communication skills
Problem solving skills
Good numerical and analytical skills
Knowledge of the industry
Knowledge of financial systems

At Topps Group we believe that diversity isn't just a box to tick. We are committed to creating an authentic 'One Topps' culture, where our colleagues feel included and supported regardless of who they are or where they are from

1 Topps Group jobs in England & Wales