This is a hybrid role with an office presence expected twice per week but will require more office time during the initial 'settling in' period. We are currently seeking a Pensions Administrator to join our team, providing top-tier administration. Responsibilities include guiding team members, checking, verifying tasks, meeting deadlines, and ensuring compliance with pension laws. Strong communication and proactive support are essential.,

Annual pension increase exercises for schemes supported by the team
Production of annual benefit statements, Pension Savings Statements and SMPI statements (as required)
Perform calculations - supporting Admin teams on some individual cases (automated and/or manual calculations)
Produce/update information required for annual Scheme Returns for each scheme, including liaising with actuarial and investment colleagues as appropriate and clients
Complete quarterly Accounting for Tax (AFT) returns
Produce statistics for inclusion in Administration reports on a monthly/quarterly basis
Submit data for member tracing exercises and undertake recommended follow-up actions as required
Run bulk processes, including Wake-up packs, bulk leaver packs and client HR interface files
Completing updates to the database to ensure that records are accurately maintained / data cleansing
Produce data for scheme accounts packs and reconcile scheme membership
Produce sample evidence of processes having been undertaken on various schemes, as required by AAF audits
Monthly client billing
Bespoke project work as directed by Administration Manager / Deputy Administration Manager
Compliance with ISO and AAF accreditations
Developing a basic knowledge and awareness of the clients and associated schemes we support.
Working closely with the BAU admin teams in Chelmsford/London, also Accounts, Payroll and the Hub.
Ensuring the accurate updating of time recording system for both chargeable and non-chargeable activities and meeting required utilisation targets.
Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities., Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.

Previous office-based experience ideally gained within the financial services or pensions industry would be advantageous. This role is likely to appeal to individuals with up to 12 months experience although not exclusive as all applications will be considered on an individual basis.
Able to demonstrate a basic awareness and/or knowledge of pensions industry.
Able to demonstrate a numerical aptitude evidenced by work related experience or academic achievements as listed below.
IT proficient, in particular Microsoft Word, Excel & Outlook.
GCSEs in Maths and English (minimum grade B or equivalent).
Willingness to study for a relevant pensions qualification (e.g. CPC, DPC, RPC, APMI).
Demonstrates a commitment to progressing a pensions administration career.
A self-motivated approach to professional and personal development.
Flexible approach to work pressures.
Developing technical pensions knowledge i.e. different pensions provisions available - DB/DC and CARE.
Continues to seek ways of improving processes and procedures.
Forming successful professional relationships both internally and externally.
Successfully progressing professional pensions industry qualifications.
Sharing knowledge with colleagues.

XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

Enjoy a competitive salary, annual discretionary bonus, and 25 days' holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.

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