The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities. Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties:

Collate, process and allocate intelligence- associated documentation including Security Information Report (SIRs) for investigation
Sending mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand
Assist the Intelligence Analyst by extracting and matching Security files with SIRs
Carry out back-ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back-ups for the National Prisoner Information Number (PIN) Phone System
Collate and distribute monthly targets for searching and mandatory drug tests to all residential units
Undertake Violent Sex Offender Register (VISOR) administration
Co-ordinate translation of security related communications
Process on-line address searches, national police checks, data access requests and direct surveillance applications
Complete proforma to inform prisoner of withheld correspondence
Authorise visitor entry to the establishment and inform the gate staff in liaison with relevant line manager
Submit requisitions for stores as necessary for the security area and staff
Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance
Acts as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance
Undertake Mandatory Drug Testing administration
Log key register/key tallies/car park passes/car registrations
Log security files (in and out) and assess risk content
Log all security - related information including development nominals, stoppages of contact, Incident Reporting System (IRS) Input
Disseminate reports to relevant stakeholders
Monitor all mail, on both ad-hoc and intelligence- led basis
Monitor and log issue of identification (ID) cards, including lost ID cards
Monitor and log security clearance for prisoners working in workshops
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDIs)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points, We'll assess you against these behaviours during the selection process:
Changing and Improving
Communicating and Influencing
Managing a Quality Service
Working Together
Delivering at Pace, For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace

Benefits Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Access to learning and development
A working environment that supports a range of flexible working options to enhance your work life balance
A working culture which encourages inclusion and diversity
A
Annual Leave
Public Holidays
Season Ticket Advance

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