The role will provide support to the trade mark fee earners in an administrative role which shall involve all aspects of the trade mark practice including assisting with trade mark database management and correspondence. The role will be reporting to Partners and Fee Earners.,

Assisting fee earners with deadlines, document preparation, filing managing case diaries, and handling document/file organisation
Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation
Monitoring mailboxes, using external client systems, and updating online databases
Opening new files, invoicing/billing, file closing entering attorney expenses, and ordering couriers
Extracting docketing records and portfolio reports, conducting web searches and citation reporting
Assisting with assignment recordings, changes of name, mergers, reclassifications and changes of client/representative
Preparing cost estimates for clients
Monitoring WIP, preparing draft bills, dealing with accounts, billing and invoice enquiries
Handling UKIPO/WIPO notifications
Covering for absence of Trade Mark paralegal, including dealing with trade mark renewals and preparing and filing applications

Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
Preferable experience as a records administrator in a deadline driven legal environment.
Experience in database entries and maintenance is essential
Excellent communication skills and a logical and organised approach
Exceptional attention to detail and a high level of accuracy are essential.
A pro-active nature with the confidence and commercial awareness to be able to relate to clients at all levels (mainly internal) and be capable of working both independently and as part of team.
Knowledge of trade mark law, formalities and practice is desirable.

2 K&l Gates Llp jobs in England & Wales