Maintain appropriate and comprehensive finance and accounting policies and procedures including payment authorisations, cash management etc.
Provide clear and accurate financial information, budgets and forecasts to the trustees, CEO fundraising team and other departments as required.
Manage strategic relationship with key partner organisations such as bookkeepers/auditors/payroll providers/banks etc.
Overall responsibility, with support from the external bookkeeper and internal staff, for:
Ensuring accurate recording and maintenance of finance data, including accurate classification of income.
Ensuring balance sheet and bank is reconciled and reviewed monthly.
Preparing and developing monthly Management Accounts.
Oversee preparation of the annual financial statements and manage the external audit.
Oversee payroll and pension process, engaging with external payroll support, including administering monthly payroll and fortnightly payroll during the Winter Night Shelter season.
Overall responsibility for compliance with all legislation / codes.
Ensure Companies House, Charity Commission, HMRC and Pensions Regulator requirements
Overall responsibility for risk management, including timely and accurate completion of relevant risk assessments, maintaining and developing the organisation's risk register, and procuring and maintaining appropriate insurance cover.
Overall functional responsibility for health and safety.
Overall responsibility for information technology across the organisation, which is implemented day-to-day by the IT support providers.
Ensure Glass Door has appropriate office space which meets all legal requirements and government regulations, environmental, health and security standards.
Organise and review general administrative processes and induct new staff on relevant office processes, including data protection, security and fire safety.
Support and line manage the receptionist and office volunteers to ensure that we deliver high levels of service to staff, guests and other visitors, creating a warm and welcoming environment
Manage the HR function:
Ensure Glass Door is an attractive and rewarding place to work and staff deliver their potential.
Review, identify and implement improvements in the HR function to optimise effectiveness and efficiency.
Lead on managing employee relations.
Support and line manage the Finance & Resources team (HR Manager, receptionists).
Conduct regular supervision meetings and performance appraisals.
Operate as part of the Glass Door senior leadership team, with a particular remit to ensure that we are fulfilling our financial and compliance objectives.
Support the CEO and colleagues in setting the strategic direction for Glass Door.
Represent the CEO on internal or external matters, if appropriate.
Manage the Resources Committee and Finance Committee on behalf of the trustees.
Assist in managing the Board of Trustees e.g. co-ordinate diaries, set dates, drafting and circulating agendas and papers.
Organise the Annual General Meeting, including drafting papers and corresponding with members.
Co-ordinate the annual policy review process for Finance & Resources (finance, legal, HR, data, governance) and Fundraising & Communications (fundraising, communications).
Manage the Glass Door complaints process.
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Empathetic attitude towards homeless and vulnerably-housed people.
A confident self-starter who will hit the ground running.
Ability to operate at a range of levels; with both gravitas and relate-ability
A team worker with an open, collaborative style and a practical, "can-do" approach.
Commitment to our values of being welcoming; being open to all, without prejudice;
Commitment to and understanding of the issues relating to equality of opportunity and the
Ability to adhere to and implement Health & Safety, HR and operational policies.
Minimum CIMA or CIPFA qualification.
Minimum five years' in-house employment experience post-qualification.
Experience of leading and inspiring a team.
Experience of budgeting and financial planning, including modelling / scenario planning.
Experience with month end reporting.
Excellent working knowledge of accounting software systems e.g. Xero.
Fully conversant with best practice in accounting procedures.
Excellent organisational skills with strong attention to detail, especially record-keeping and
Strong written English and numeracy skills.
Excellent skills in Microsoft Office software (Word, Excel, PowerPoint, Adobe Acrobat Pro, and
Good interpersonal and verbal communication skills.
Ability to forward plan and schedule workflows.
Ability to relate to and work with people from a range of backgrounds.
ACA or ACCA qualification.
Experience of working with homeless people or similar disadvantaged client groups and an
Experience of working in the not-for-profit sector.
Experience of charity accounting/ the SORP.
Experience of risk management.

1 Glass Door Homeless Charity jobs in England & Wales