Provide day-to-day administrative support to the Head of Property Services.
Manage calendars, meetings, appointments, and departmental correspondence.
Prepare reports, presentations, meeting minutes, and documentation.
Maintain accurate filing systems, databases, and property records.
Coordinate purchase orders, invoices, and expense processing.
Maintain compliance trackers for statutory inspections and certifications.
Monitor expiry dates and ensure timely scheduling of inspections and remedial works.
Assist in the administration of HSE policies, procedures, and reporting systems.
Maintain accident, incident, and near-miss records.
Coordinate HSE training records and certification tracking.
Support risk assessment and method statement (RAMS) administration.
Help ensure contractors and suppliers submit required HSE documentation before commencing works.
Liaise with contractors, suppliers, tenants, and internal departments.
Schedule maintenance visits, inspections, and service appointments.
Track completion of reactive and planned maintenance works.
Assist with contractor onboarding and documentation checks.
Monitor service level agreements (SLAs) and escalate outstanding issues where necessary.
Assist in analysing service performance data and identifying trends.
Support budget tracking and invoice reconciliation where applicable.

GCSEs (or equivalent) including English and Maths.

2 Ampleforth Abbey Trust jobs in England & Wales