To assist the project site teams with their day-to-day duties. Accountabilities and key tasks:

Ensure that the filing structure is in place and the IT matrix is kept up to date, managing the electronic filing of the documents
Order laptops and phones, setting up e-mail addresses. Return of all IT equipment/key cards etc on leaving
Create and distribute a Welcome Book for new starters to the site
All outgoing letters to be referenced correctly and on the correct templates
Update the project website on a monthly basis (if relevant to the project) to show progress and photographs
Assist the Quantity Surveyors with contracts; scanning and filing green folders, binding and issuing the contracts, upkeep of the contract log to track contracts, collateral warranties etc. Keeping hard site copies locked away and preparing any letters needed for the QS team
To keep the Health & Safety matrix up to date with leavers and starters
Putting the Project Directory in place and updating when a new contract is awarded
Create and maintain organisation chart for the Project Manager as required
H&S Filing Structure set up and followed
Site map to be created including contact details
Ensure that expenses are processed in a timely manner
Assist Project Director with minutes, diary management, typing letters and collation of documents for signature.

High standard of written and spoken English
Excellent MS office skills (Word, PowerPoint, Excel and Outlook)
Excellent written and verbal communication skills.
Ability to prioritise workload according to demanding deadlines
Able to act on their own initiative
Local or willing to relocate to Exeter

Bouygues UK is a leading construction and property development company in the United Kingdom. It is part of Bouygues Construction which employs 35,600 people around the world, all driven by the greatest and most exciting responsibility of all - building for life.

26 days annual leave, increasing to 30 days
2 paid volunteering days a year
Pension scheme
Life insurance
Private medical insurance
Generous share scheme
BY Extra - opt into lifestyle benefits

1 Bouygues Uk jobs in England & Wales