Ward Managers Assistant

As a Ward Managers Assistant your role will be to support the ward managers, nursing team and Reception Team as directed with administrative support, To provide a full and comprehensive administrative support for the ward manager's, this may include co-ordination of both clinical and non-clinical activities of the ward. The successful candidate will need, Receive and distribute all staff mail. Redirect mail as appropriate. Keep diary appointments contacting relevant individuals, booking rooms, arranging hospitality, preparing papers etc., to ensure effective time management and forward planning? Photocopy documents as required. Obtain clinical health records to assist with complaints. To liaise and be the contact for the Ward Sisters and senior nursing team for all issues related to IM&T. Arrange, attend meetings and act as note taker as required. Arrange and attend meetings, minute and take forward assigned actions as required Typing and filing as required by Ward Sisters and nursing team. Support the Ward Manager by ordering supplies and stationery using the Trust systems available Collate monthly quality return information from ward manager in preparation for the monthly Integrated Quality report Assist with health roster as delegated by the ward managers once training is completed, The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

An exciting opportunity has arisen within the Specialist Surgery Administration team for a Ward Manager Assistant role. We are seeking for an enthusiastic, creative and passionate individual wanting to support in administrative work as well as gain experience and share their learning and knowledge with colleagues. You must have excellent interpersonal, communication and organisational skills and be able to remain calm in a busy office/ward environment.,

• To be highly organised as well as being flexible and possessing the ability to work as an integral team member
• Motivated and dynamic personality ready to use initiative and innovation
• Excellent interpersonal skills, We are looking for an enthusiastic, caring and passionate individual wanting to support by providing professional and confidential administrative service to the Ward Manager, Ward Sisters, and this may include co-ordination of both clinical and non-clinical activities of the ward, which optimises their time and enables them to fulfil the clinical elements of their role.
You must have excellent verbal and written communication skills, be friendly and approachable with good telephone manner. Able to use IT facilities for patient's information retrieval. Problem solving skills and ability to use own initiative to identify improvements and to use negotiating skills to implement changes Excellent Interpersonal skills allowing effective communication between all internal and external service users Ability to work to tight deadlines and stay calm under pressure Flexibility and adaptability to changing situations For a full list of duties and responsibilities please refer to the attached job description.,
• Excellent verbal, written and electronic communication skills
• Ability to work as a team and form professional relationships with colleagues.
• Previous experience in an administrative role or experience of working in an administrative capacity
• Minimum of GCSE in English and Mathematics or equivalent
Desirable criteria
• Experience of working in an NHS environment or public sector
• Advanced computer skills
  
  Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence., Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel. In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism., Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

This is a full time role 37.50hours per week working Monday - Sunday days are depending on demand of the service.