Ward Administrator

You will act as Personal Assistant to the Senior Sisters/Charge Nurses and deputies, providing effective administrative support, including diary management. The role requires strong verbal, written and IT skills, alongside good organisational and planning abilities.

You will manage correspondence, emails and diaries, organise meetings, take and distribute minutes, and prepare reports and documentation using initiative and sound judgement. You will help maintain ward policy files, update ward information packs, and support the review and prioritisation of Datix incidents.

You will support workforce administration, including maintaining staff records, coordinating annual leave, monitoring sickness absence, supporting return-to-work processes, and assisting with PADR, induction, mandatory training and study leave in liaison with Learning and Development.

The role also includes supporting ward staffing by arranging temporary cover, liaising with the Bank Office, analysing rotas, completing e-rostering to payroll deadlines, producing staffing reports, and liaising with Estates and EBME regarding equipment repairs.

The post holder willneed to have excellent communication skills andwill act as first point of contact for all non-clinical issues, on behalf of the Ward Manager. The post holder will also liaise with Health Board staff at all levels and outside contractors / suppliers.

An exceptional eye for detail and excellent organisational skills are also essential for this role and you will be expected to demonstrate initiative in planning your own workload, in a way that supports the work of the Senior nursing team.

Our Organisational Values are the foundation of the Health Board's culture and should be demonstrated on a day to day basis in all that we do., This post is ideal for an experienced administrator who can manage competing priorities in a busy clinical environment. You will be a valued member of the multidisciplinary team, supporting staff, patient safety and effective service delivery.

Welsh and/or English speakers are equally welcome to apply.

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwesto Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshireo Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settingso 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providerso Numerous mental health and learning disabilities services