Virtual Fracture Clinic & NMTR / NFFD / OPD - Data Administrator

The post holder will play a key role in supporting Advanced Physiotherapy Practitioners (APPs) in the assessment and triage of patients attending the Accident & Emergency Department (A&E), ensuring patients are directed to the most appropriate care pathway and receive timely, effective treatment. They will also play a key role in the coordination of data for and Adult Major Trauma Centre (MTC) at Aintree Hospital within the Cheshire & Merseyside Major Trauma Network. The role is to ensure that clinical information from patient records for major trauma patients is extracted, interpreted and submitted in line with national deadlines, guidance and requirements for the National Major Trauma Registry (NMTR). This post has diversity by also providing efficient and timely administrative and duties to the Major Trauma Centre (MTC) Management team and Major Trauma Nurse Practitioners (MTNPs) and Advanced Physiotherapy Practitioners (APPs), To follow up patient outcomes following APP triage, including arranging appropriate follow-up appointments or discharging patients after they have received advice and assessment from the Advanced Physiotherapy Practitioner (APP), ensuring timely and effective patient management. input data for Major Trauma patients onto National NMTR database ensuring that all data is complete and of a high quality. Patient data entry into the NMTR database or IPM and bluespire Daily reconciliation of data and information relating to VFC and major trauma patients. Knowledge and use of the hospital PAS database to extract data from systems in accordance with Trust policy. Collecting data and information, ensuring accurate data is obtained and maintained to ensure compliance with local, regional and national data requirements. Complete additional ad-hoc duties as specified by the Major Operational Lead and provide support other Trauma & Orthopaedic services when required. Deal efficiently with enquiries from all levels of medical, nursing, managerial and other health professional staff in a timely and courteous manner. Attend all mandatory training as directed. Ensure confidentiality of data and case notes is maintained at all times. To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate the Trust values.,

• To provide administrative support to the MTC senior management team APPs and MTNPs at the MTC, ensuring accurate collection of data for all major trauma and VFC patients, in preparation for the submission of data to NMTR or triaging of VFC patients
• To ensure that all NMTR eligible patients' details are entered submitted within 30 days of discharge to ensure that the MTC is able to be eligible for Best Practice Tariffs.
• The post holder will involve the identification, using the NMTR inclusion criteria, of patients admitted to the Trust with major trauma injuries and subsequent completion of data submissions via electronic data collection and reporting system.
• To interpret and consolidate information from multiple sources to ensure a complete and accurate patient records on the MTC database and NMTR.
• To support the clinical team to identify all relevant major trauma episodes using various systems including Emergency Department admissions, transfers, etc. and inputting details onto the major trauma database.
• To examine patient records, extracting relevant information and investigating where necessary, following the patient pathway from injury to discharge.
• To be aware of all aspects of the data set required and ensure completion of any missing data.
• Identify and resolve any discrepancies in the data, escalating system errors or queries appropriately.
• To liaise with other hospitals as necessary to retrieve required information.
• To work closely with MTNPs and APPs to ensure accuracy of data.
• Communicate regularly with other members of the NMTR team regarding data submission.
• To produce regular and ad hoc reports using information from different systems and databases.
• Dealing with requests from clinicians and other hospital staff.
• Any other duties relating to the NMTR and VFC requirements.
• Receive and act on telephone and email enquiries to the Trauma and Orthopaedic Service, including handling incoming calls in a confidential and sensitive manner.
• To undertake any necessary filing, scanning, photocopying and other administrative duties to ensure the efficient running of the service.
• Works closely with the APPs and MTC Data Coordinators to assist in projects to improve the patient's care pathway.
• The post holder will need to develop a working relationship with a number of key stakeholders within the VFC and NMTR team and external NMTR coordinators as part of the Network.
• Complete additional ad-hoc duties as specified by the Major Trauma Operational Lead and provide support to other Trauma & Orthopaedic services when required., The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.
The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Our statement on modern slavery We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain. The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery. Please note: new entrants to the NHS will commence on the first pay point of the relevant band., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.


• IT skills
• Good communication and organisational skills
• previous clerical experience
• Able to maintain confidentiality
• Able to work on own initiative and as part of a team, Knowledge of the NHS - iPM, ICE, Choose & Book systems, Previous NHS Experience, NVQ 3 or equivalent in relevant area
  
  Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.