Undergraduate Medical Education Administrator

We are looking to recruit an enthusiastic and organised Undergraduate Medical Education Administrator (Band 3) to support the delivery of high-quality undergraduate medical education across Hampshire and Isle of Wight Healthcare NHS Foundation Trust.

This is an exciting opportunity to join a busy and supportive education team, providing essential administrative support to medical students and clinical teaching staff across multiple sites. The role is varied and will involve coordination of teaching programmes, student placements, and day-to-day operational support.

The successful candidate will be highly organised, able to prioritise a busy workload, and committed to delivering an excellent service., The post holder will provide comprehensive administrative support to the Undergraduate Medical Education team, helping to ensure the smooth delivery of teaching programmes., Supporting the preparation and coordination of student timetables across multiple teaching sites

Communicating timetable updates and responding to student and faculty queries

Assisting in the organisation of inductions, teaching sessions, assessments, and faculty development events

Acting as a point of contact for undergraduate medical students, providing advice and support

Maintaining accurate records of student attendance, absences, and feedback

Supporting the use of university systems and placement platforms

Organising meetings, including scheduling and minute taking

Managing room bookings and teaching resources

Raising purchase orders and processing expenses in line with Trust processes

Supporting the allocation of student equipment (e.g. smartcards and laptops)

The role requires flexibility, strong communication skills, and the ability to work both independently and as part of a team.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence