Theatre Stores Supervisor

We are seeking an experienced, dynamic and highly motivated Theatre Stores Supervisor to join the One Lancashire & South Cumbria (One LSC) Procurement and Supply Chain Team, leading the Theatre Stores service at East Lancashire Hospitals NHS Trust (ELHT). This is an exciting opportunity for an inspirational leader to supervise the delivery of a high-quality, efficient and customer-focused materials management service across our Theatre departments. As Theatre Stores Supervisor, you will support all aspects of stock and inventory management, ensuring the timely receipt, replenishment, storage and distribution of supplies to meet the demands of busy clinical environments that support the delivery of safe, effective patient care. You will act as a visible and accessible point of contact for Theatre teams, building strong relationships with clinical and operational colleagues to deliver a responsive and reliable supply chain service. Through effective leadership and engagement, you will foster a positive team culture focused on continuous improvement, service excellence and achieving departmental objectives. This role offers an excellent opportunity for a proactive and organised individual with strong leadership, communication and problem-solving skills to make a significant contribution to patient care through the effective supervision of theatre supplies and inventory services., Lead, organise and motivate a customer-facing Materials Management team, ensuring the effective delivery of procurement, supply chain and logistics services across designated Trust areas. Ensure stock is replenished to agreed levels using barcode and inventory management systems, with deliveries received, checked, stored and rotated in accordance with stock control procedures. Maintain accurate stock records, prevent product expiry and ensure all storage areas meet required standards of cleanliness, organisation and safety. Investigate and resolve stock discrepancies, ensuring returns, credits and associated documentation are processed accurately and promptly. Provide operational leadership and support to team members, promoting high standards of performance and customer service. Conduct and support quarterly review meetings with theatre and departmental representatives, using system data to analyse expenditure, stock holdings and product usage, identifying opportunities for service improvement, cost reduction and value for money. Act as a Materials Management Systems Super User, supporting the implementation of new processes and technologies while maintaining accurate records, codes and stock locations. Maintain effective working relationships with customers, suppliers and colleagues, resolve queries and complaints professionally, coordinate service cover during leave and sickness, support staff development and appraisal processes, The post holder is responsible for the day-to-day management of the Materials Management service within designated Trust areas, ensuring the efficient provision of procurement, logistics and inventory services. Working with a high degree of autonomy, the role focuses on maintaining stock availability through effective replenishment systems, ordering, goods receipt, stock control and customer support, while contributing to Trust objectives and service improvement initiatives.,

• Supervise, organise and motivate a customer-facing Materials Management team, ensuring delivery of a professional supply chain and logistics service.
• Lead and maintain materials management systems, undertaking ordering activities on behalf of departments and theatres.
• Replenish stock using barcode and inventory systems, ensuring accurate stock levels, product rotation, expiry date management and appropriate storage.
• Receive, check, store and distribute goods while maintaining a clean, safe and organised working environment.
• Monitor store standards and housekeeping within departmental stock locations.
• Undertake manual handling duties, including moving roll cages and replenishing stock in confined spaces.
• Investigate and resolve stock discrepancies, processing returns and credits accurately.
• Conduct quarterly reviews with clinical and departmental leads, analysing spend, stock holdings and product usage to improve efficiency and value for money.
• Support team development through coaching, review meetings, training and performance management.
• Act as a Materials Management Systems Super User and support the implementation of new technologies and processes.
• Maintain accurate stock records, location data and associated documentation.
• Provide cross-cover within Materials Management services, including support during leave, sickness and periods of increased demand.
• Deputise for the Manager, Theatres Supply Chain & Logistics when required.
• Ensure compliance with Trust Standing Financial Instructions, procurement regulations, audit requirements and departmental procedures.
• Promote savings initiatives and report benefits achieved through stock rationalisation, standardisation and procurement efficiencies.
COMMUNICATION
• Develop and maintain effective relationships with Trust colleagues, suppliers and procurement partners.
• Provide advice and support through meetings, telephone, email and written communication.
• Resolve customer queries and complaints professionally and promptly.
• Work collaboratively with theatre, departmental, procurement and logistics teams.
TRAINING AND DEVELOPMENT
• Complete all mandatory training requirements.
• Maintain professional knowledge and participate in relevant development activities.
• Support the training, appraisal and development of supervised staff., Ensure compliance with Trust policies, financial procedures, procurement legislation and professional standards.
• Contribute to service development, performance improvement and achievement of departmental objectives.
• Promote a safe working environment and ensure compliance with Health & Safety, Infection Prevention and Control, Risk Management, Data Protection, Safeguarding and Equality requirements.
• Support sustainability initiatives through effective use of resources and minimisation of waste.
• Undertake any other duties commensurate with the grade and responsibilities of the post.
STANDARDS OF CONDUCT The post holder will uphold Trust values by respecting individuals, putting patients and customers first, promoting positive change, acting with integrity and serving the community, while supporting the delivery of safe, personal and effective care.


• Educated to GCSE English/Maths or equivalent level/or experience, Membership of /Currently in the process of/ commitment to achieving full membership of the Chartered Institute of Purchasing & Supply, Buying experience gained within a large multifunctional organisation Experience of working within a Stock Control, Purchase, supply / logistics environment in a supervisory role Demonstrable success in achieving value for money savings Experience of Purchase Order System Sound knowledge of internal departmental structures Project Research and Report preparation Sound understanding of Commercial Law Sound knowledge of EU Legislation and statutory requirements, Experience of NHS Supply Chain stock control and stock management in line with Scan4Safety Initiative, Excellent communications skills Organisation, interpersonal and analytical skills including working in/with multi-disciplinary teams Negotiation and Influencing skills Excellent IM&T Skills - Excel, Word Proven numeracy and literacy skills
Desirable criteria
• Experience in NHS Organisation. Experience in Theatre stock control environment using Inventory Management System in line with Scan4 Safety, Leadership and delegation skills Promoting a positive working environment Self-motivated Team player Smart appearance Resilient Flexible Use of own initiative Ability to communicate at all levels Ability to work under pressure, Able to commute and work cross site
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system. One LSC stands for 'One Lancashire and South Cumbria' and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership. The Trusts that make up One LSC are: Blackpool Teaching Hospitals NHS Foundation Trust · East Lancashire Hospitals NHS Trust · Lancashire and South Cumbria NHS Foundation Trust · Lancashire Teaching Hospitals NHS Foundation Trust · University Hospitals of Morecambe Bay NHS Foundation Trust One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts. The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve., One Lancashire and South Cumbria (One LSC) is a unique and ambitious partnership bringing together NHS organisations across the region to deliver better, more consistent care for our communities. By working collaboratively across multiple Trusts within the NHS, One LSC is transforming how services are delivered-sharing expertise, standardising processes, and reducing duplication to create a more efficient and effective healthcare system. Our vision is simple: to ensure that every patient, regardless of where they live, has access to the same high-quality care, and that every colleague benefits from a positive, supportive working environment. Why Join One LSC?
• Collaborative Working: Be part of a forward-thinking partnership that values teamwork across organisational boundaries
• Innovation & Transformation: Help shape large-scale change programmes that are modernising healthcare services
• Professional Development: Access opportunities to grow your skills and career across multiple organisations
• Inclusive Culture: We are committed to building a diverse workforce and creating an environment where everyone feels valued and
supported
• Meaningful Impact: Your work will directly contribute to improving patient care across an entire region
At One LSC, we are creating a culture where innovation thrives, people feel empowered, and continuous improvement is part of everything we do. Join us and be part of a team that is redefining how healthcare is delivered-together., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit., The Trust is an equal opportunities employer, is committed to improving the working lives of its colleagues and operates a 'Zero Tolerance' policy on aggression, violence, bullying and harassment. As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust. It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that as an employer we are under-representation of BAME employees. Appointments will be made on merit. We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable you to apply for this post.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost for an Enhanced DBS, is £45.90 and for a Basic & Standard, this is £24.90 this cost includes a £4.90 admin fee., Please note: a young person must be in part-time education or training until they're 18. If you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role. Disclosure and Barring Service checks If the role you've applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40, Standard DBS check £26.40, Enhanced DBS check £54.40 and Enhanced DBS check with Barred List(s) £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here. In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working.