Theatre Stores Manager

We are seeking an experienced, dynamic and highly motivated Theatre Stores Manager to join the One Lancashire & South Cumbria (One LSC) Procurement and Supply Chain Team, leading the Theatre Stores service at East Lancashire Hospitals NHS Trust (ELHT). This is an exciting opportunity for an inspirational leader to manage the delivery of a high-quality, efficient and customer-focused materials management service across our Theatre departments. As Theatre Stores Manager, you will oversee all aspects of stock and inventory management, ensuring the timely receipt, replenishment, storage and distribution of supplies to meet the demands of busy clinical environments that support the delivery of safe, effective patient care. You will act as a visible and accessible point of contact for Theatre teams, building strong relationships with clinical and operational colleagues to deliver a responsive and reliable supply chain service. Through effective leadership and engagement, you will foster a positive team culture focused on continuous improvement, service excellence and achieving departmental objectives. This role offers an excellent opportunity for a proactive and organised individual with strong leadership, communication and problem-solving skills to make a significant contribution to patient care through the effective management of theatre supplies and inventory services., The Theatre Stores Manager will lead and coordinate the Theatre Stores team, ensuring the delivery of an efficient, customer-focused materials management and logistics service across Theatre and clinical departments. The role is responsible for overseeing stock management processes, including ordering, replenishment, receipt, storage and distribution of supplies, ensuring stock availability, compliance with inventory procedures and value for money. The successful candidate will manage team performance and workload, support staff development, and maintain high standards of customer service through close collaboration with clinical teams, Procurement and Logistics colleagues. They will act as a key point of contact for supply chain matters, resolve queries, monitor expenditure and stock usage, and lead regular reviews to drive service improvement and operational efficiency. The role requires a proactive and hands-on approach, including maintaining safe and effective store environments, ensuring compliance with Trust policies, financial regulations, health and safety requirements, and supporting the introduction of new systems and processes. The post holder will also contribute to continuous improvement initiatives, savings programmes and the wider strategic objectives of the Trust and One Lancashire & South Cumbria (One LSC)., Manage and coordinate the workload of and motivate a customer facing Materials Management team that provides a professional supply chain and logistics service. Lead in the provision of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at ward and departmental level using inventory management systems as appropriate. Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location maintaining a clean and safe working environment. Ensure general tidiness of store is maintained and reviews of the team members areas are undertaken by the team supervisor. The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves. Process and monitor discrepancies ensuring that returns and credits are processed appropriately. Managers should ensure procedures are being followed and undertaken correctly. Ensuring quarterly reviews with appropriate theatre /department leads have taken place, using system information to illustrate spending patterns identifying products and stock levels. Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision. Act as a 'Super User' for Materials Management systems and processes. Keep all associated paperwork regularly updated in line with code and location changes. Have a flexible attitude to working hours to meet the needs of the customer. Assist with the provision of cover to other areas of Materials Management when necessary, ensuring this is adequate in times of leave and sickness. Ensure compliance with Trust financial instructions and policies. Other duties as required. COMMUNICATION Work closely with other members of the Materials Management, One LSC Team and wider theatre /departmental based Trust colleagues. Communications will involve providing advice either by face to face and by telephone, within meetings, written, letters, memorandum and e-mail Resolve customer queries/complaints. Develop strong working relationships with Trust colleagues. Build and maintain strong customer and supplier relationships. TRAINING AND DEVELOPMENT · Undertake all relevant mandatory training. · Maintain personal and professional development to meet the changing demands of the job, Participate in appropriate training activities. ORGANISATIONAL RESPONSIBILITIES To purchase goods and services, within agreed targets and for specific customer groups and departments. Develop and maintain a sound knowledge of products. Assist in value for money studies to contribute to savings targets and regularly report spend/savings activity. To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust's business plan. Ensure that clinical incidents are reported and dealt with in accordance with the Trust's procedures, liaise with appropriate staff and keep records maintained. Advise customers of inabilities to supply and offer alternatives where identified. Advise customers of slow or non-moving stocks and act appropriately for the benefit of the Trust. Ensure that a clean and safe working environment is maintained. Ensure that all duties are carried out in accordance with the Trust's Health & Safety policy. Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures. When required, provide input and assistance in introducing new technology processes across the One LSC in line with departmental strategies Report ongoing savings achieved in line with departmental procedure. Provide appropriate cover for the Theatre Stores Manager at the other sites within ELHT PROFESSIONAL RESPONSIBILITIES Have a good understanding and awareness of Trust Policies and Procedures. Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct. Ensure that team members under supervision are offered job related training, in line with identified training needs and comply with mandatory training and appraisal requirements. Carry out annual PDR's and undertake reviews at regular meetings. Contribute to the development and performance of the Materials Management team by personally participating in training and development activities. EMPLOYMENT ACTS AND CODES OF PRACTICE All employees are required to comply with employment legislation and codes of good practice. Equality and Diversity We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified. Health and Safety In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements. Infection Control All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training. Sustainability and Corporate Social Responsibility The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust's resources are used efficiently with minimum wastage throughout their daily activities. Risk Management Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required. Safeguarding All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager. Data Protection Act All members of staff are bound by the requirements of the Data Protection Act 1998. Rules, Regulations, Policies, Standing Orders and Financial Instructions All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust. Research and Development Projects Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework. Development Review Key performance objectives, development needs and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings. Training Post holders are required to attend any relevant and mandatory training for the post.

• 5 GCSEs including English and Maths, Grade 4 or above (or equivalent)., ILM Leadership Management CIPS/CILT Qualification /studying towards qualification Systems/IT qualifications, Essential criteria
• Experience of Inventory Management Systems (IMS), Materials Management Systems, ERP systems or supply chain technologies. Experience of working within a Stock Control, Purchase, supply / logistics environment in a management role Experience of staff management Experience analysing operational data to identify trends, inefficiencies and opportunities for improvement. Demonstrable success in achieving value for money savings Experience of Purchase Order Systems Sound knowledge of internal departmental structures Project Research and Report preparation
Desirable criteria
• Experience of NHS Supply Chain stock control and stock management in line with Scan4Safety Initiative Experience of GS1, PEPPOL, Scan4Safety or healthcare inventory standards. Experience of stock optimisation, inventory control or logistics performance management. IMS system Implementation, Understanding of supply chain, logistics and inventory management principles. Strong IT literacy and ability to quickly learn new systems and technologies. Ability to analyse complex datasets and convert findings into practical recommendations. Excellent communications skills Organisation, interpersonal and analytical skills including working in/with multi-disciplinary teams Excellent IM&T Skills - Excel, Word, Experience in NHS Organisation. Experience in Theatre stock control environment using Inventory Management System in line with Scan4 Safety Advance knowledge of Microsoft Excel, Strong Leadership and delegation skills Strong stakeholder engagement and relationship management skills. Ability to influence and gain buy-in for change initiatives. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Ability to work independently with minimal supervision while managing competing demands. Collaborative team player committed to continuous improvement. Analytical and solution-focused approach. Highly organised with strong attention to detail. Able to promote a positive working environment, Able to commute and cover cross site
  
  At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system. One LSC stands for 'One Lancashire and South Cumbria' and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership. The Trusts that make up One LSC are: Blackpool Teaching Hospitals NHS Foundation Trust · East Lancashire Hospitals NHS Trust · Lancashire and South Cumbria NHS Foundation Trust · Lancashire Teaching Hospitals NHS Foundation Trust · University Hospitals of Morecambe Bay NHS Foundation Trust One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts. The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve., One Lancashire and South Cumbria (One LSC) is a unique and ambitious partnership bringing together NHS organisations across the region to deliver better, more consistent care for our communities. By working collaboratively across multiple Trusts within the NHS, One LSC is transforming how services are delivered-sharing expertise, standardising processes, and reducing duplication to create a more efficient and effective healthcare system. Our vision is simple: to ensure that every patient, regardless of where they live, has access to the same high-quality care, and that every colleague benefits from a positive, supportive working environment. Why Join One LSC?
• Collaborative Working: Be part of a forward-thinking partnership that values teamwork across organisational boundaries
• Innovation & Transformation: Help shape large-scale change programmes that are modernising healthcare services
• Professional Development: Access opportunities to grow your skills and career across multiple organisations
• Inclusive Culture: We are committed to building a diverse workforce and creating an environment where everyone feels valued and
supported
• Meaningful Impact: Your work will directly contribute to improving patient care across an entire region
At One LSC, we are creating a culture where innovation thrives, people feel empowered, and continuous improvement is part of everything we do. Join us and be part of a team that is redefining how healthcare is delivered-together., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit., The Trust is an equal opportunities employer, is committed to improving the working lives of its colleagues and operates a 'Zero Tolerance' policy on aggression, violence, bullying and harassment. As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust. It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that as an employer we are under-representation of BAME employees. Appointments will be made on merit. We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable you to apply for this post.

Conduct duties with regard to values underpinning the Trust's Vision "to be widely recognised for providing safe, personal and effective care": - Values: - · Respecting the individual · Putting patients and customers first · Promoting positive change · Acting with integrity · Serving the community Underpinning the Trust's vision and values are the following key operating principles that influence the way in which the Trust does business: - · Understand the world we live in and deal with it · We are clinically led, and management supported · Support departments support the front line · Everything is delivered by and through Divisions · Compliance with standards and targets are a given. · They are the things we do to help secure our independence and influence · Quality is our organising principle - driving quality up and cost down is not mutually exclusive · We deliver what we say we need to Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence. The Trust operates a Tobacco Control Policy., It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38., Please note: a young person must be in part-time education or training until they're 18. If you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role. Disclosure and Barring Service checks If the role you've applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40, Standard DBS check £26.40, Enhanced DBS check £54.40 and Enhanced DBS check with Barred List(s) £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here. In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working.