Team Secretary

South West Yorkshire Partnership NHS Foundation Trust is currently recruiting for a Team Secretary for Core Service at Laura Mitchell.

The applicant will be required to work as part of a very busy secretarial team providing administrative and secretarial support to the medics in the Core Service Team. This is a full time role (9.00am 5.00pm Monday - Friday), office based., Joining us as a Team Secretary within the Core Team means becoming part of a dynamic, compassionate, and forward-thinking service dedicated to making a real difference in peoples lives. In this vital role, you will provide high-quality secretarial and administrative support, ensuring the smooth and efficient operation of the service. You will work alongside experienced clinicians and passionate professionals, helping to deliver exceptional mental health care to those who need it most., The post holder will be based at Laura Mitchell Health and Wellbeing Centre, Halifax and it is office based role. They will work primarily with the Core team to ensure that all admin and secretarial duties are fulfilled and will provide an essential part of the service.

Administrative Support: Provide comprehensive secretarial service including, minute-taking, diary management, and handling correspondence.

Communication: Act as a first point of contact for internal and external enquiries, ensuring professional and sensitive communication with service users.

Appointment Coordination: Manage clinical diaries, book appointments, and coordinate meetings, ensuring timely and accurate scheduling.

Record Management: Maintain accurate and confidential records using electronic patient record systems (e.g., SystmOne,), ensuring compliance with data protection and information governance policies.

Team Collaboration: Work closely with multidisciplinary teams, contributing to a supportive and efficient working environment.

The postholder will be required to undertake any other administrative tasks as required including the use of system 1 and attending meetings to take minutes. Excellent knowledge of Microsoft packages is essential.

There may be a requirement at times to cover reception service to provide cover for sickness or holidays if required.

All employees of the Trust are strongly encouraged to have their up-to-date flu vaccination to protect staff and patients.

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.